Talent Recruitment Specialist
Human Resources Services Mission:
As valued added service-partners we cultivate human potential and champion an inclusive community by: enabling University strategy; collaborating with our community, delivering service excellence and empowering learning and growth.
The Human Resources Services team at McMaster partners with departments, faculties and teams across the university to recruit and hire diverse and talented employees. We strive to demonstrate employment equity practices and outcomes as expected by legislative requirements within the various levels of government and by the diverse employee and student community that is McMaster. With a highly decentralized recruitment and selection process, McMaster University seeks to align the human resources recruitment & selection systems, policies, practices and programs to build, enhance and maintain McMaster’s employment brand, enrich the candidate experience and promote a culture of top talent, all while fully integrating the principles of employment equity, accessibility, diversity and inclusion.
The HR Specialist, Recruitment will drive the creation of a recruitment strategy that helps leaders throughout the institution identify, select and onboard new employees to help McMaster continue to thrive and achieve its strategic intent. The incumbent will leverage McMaster’s core leadership capabilities and align selection methodologies and tools to ensure an effective and reliable recruitment process that identifies great candidates who are aligned with the technical as well as behavioral expectations of McMaster.
While ensuring legislative, collective agreement, policy and best practice compliance within the recruitment portfolio, the Specialist will develop, promote, implement, or coordinate recruitment programming and services, to attract, and engage employees at McMaster. The Specialist provides expert advice in talent acquisition and recruitment and is an impartial resource to facilitate common best practices and positive change while ensuring a coordinated approach to the execution of equitable and diverse recruitment practices.
Working with hiring managers, leaders, selection committees, and HR partners, the Specialist will provide a broad range of client focused guidance, and consultative service around recruitment and selection to encourage program development and continuous improvement. This position provides an opportunity to drive the University’s recruitment and selection initiatives, communicate the employee value proposition effectively to attract the best employees while supporting equity and inclusive excellence.
In a collaborative and team environment, which embraces the values of trust, accountability, integrity, teamwork and service, the HR Specialist, Recruitment has the following core accountabilities:
Guidance, Advice and Influence:
Guide, advise and provide comprehensive consulting services to supervisors and hiring managers within faculties and/or departments with respect to the recruitment and hiring of employees which guide both internal and external recruitment, and the redeployment of employees at McMaster
Influence and guide hiring managers with aspects of the acquisition process/life-cycle including; job posting enhancement, ensuring adequate tools and training are provided to hiring committees; providing templates and ensuring new employees are effectively on-boarded.
Develop digital/social media plan into recruiting roadmap including multiple social media channels.
Develop employee value proposition and be a key driver as needed to maintain preferred employer status so as to attract and retain best talent, across diverse (as well as evolving), department and/or faculty and role requirements.
Assess and anticipate future staffing demands (prioritizing hard to fill roles) and develop proactive recruitment strategies to ensure a high calibre pipeline and minimize the time to fill when vacancies arise
Work with units across the University to support equity-focused recruitment initiatives and procedures and foster a culture of respect and inclusivity, and promote and advance an understanding of diversity across the Institution.
Recruitment Program Review, Development and Education:
Within an established framework (i.e. Institutional strategic priorities and HRS Strategic Plan), define and implement a consistent recruitment and selection strategy and service delivery model.
In conjunction with other HR partners, draft procedures and guidelines, keeping in mind the employment equity goals of the University.
Takes a lead role in developing and reviewing recruitment programming and related tools from an employment equity perspective for all relevant employee groups.
Leads the development of an exit interview strategy and survey tool to gather confidential information while providing employees with pertinent and accurate information related to ending their employment with the University. Conducting exit interviews for employees as required.
Lead the pilot launch of an internal agency that services McMaster University’s interim employee hiring needs and manages sourcing, screening and placing all interim employees in work assignments for high user clients throughout the university. Based on success of pilot, explore expansion to additional clients.
Facilitates or supports selection committees to ensure that the members of the committees have the appropriate information necessary to make decisions within staff and faculty hiring guidelines.
Develop a central onboarding program for new employees including the modification of existing hiring, onboarding templates, guides and/or tools in support of the institutional goals and objectives that advance employment equity and create a positive and inclusive employee experience.
Delivers training on equitable recruitment practices and programming to educate, guide and support hiring managers and equity advisors.
Conducts ongoing evaluation and measurement with departments to share equitable recruitment processes and identify learning needs/gaps and participate in the delivery of training sessions in order to continually challenge and strive to improve the recruitment process, level of service delivered to clients and better meet the goals of Human Resources.
Recruitment Forecasting, Analysis and Reporting:
Provides support to central HR units with staffing related data collection and analysis functions to support effective human resource planning.
Understand the management requirements and accordingly build tools to track, analyze and improve hiring efforts.
Keep abreast of trends and innovative recruiting techniques in order to be competitive in state-of-the-art recruiting practices.
Develop robust metrics to measure employee acquisition effectiveness with a focus on continuous improvement that reshapes and rebuilds existing standards and metrics.
Produces reports of recruitment activities and progress in achieving employment equity goals.
Ensures all recruitment policies, practices and programs are documented, administered, and implemented in accordance with employment equity legislative requirements.
University degree or the equivalent combination of education and experience
A minimum of 5 years’ experience in a leadership role in a related field, with preference given to those with experience in employment equity in a University environment
- Demonstrated knowledge of applicable legislation and experience working with equity-seeking communities is essential.
- Strong communication, decision making skills and possesses good judgement.
- Excellent presentation, facilitation and public speaking skills.
- Sound knowledge of recruitment, selection and testing practices
- Sound knowledge of general Human Resource management practices, policies and trends, knowledge of current employment legislation eg. Employment Equity
- Knowledge of employment equity data and resources and how to best utilize them.
- Strong interpersonal, group process, facilitation, organizational and team-oriented skills
- An appreciation of the University environment, its diversity and an ability to relate well to staff, students and faculty.
- Experience in the design and delivery of educational programs in the areas of recruitment that enables diversity and employment equity.
- High level of competency in qualitative data analysis and management is required.
- Experience in program development and in implementing university policies and procedures.
- Demonstrated ability to work collaboratively with other individuals and groups, including equity-seeking groups, that work in complementary areas and the ability to work independently as well as part of a multi-disciplinary team.
- Broad knowledge of institutional structures, policy, regulations and administrative systems in University or equivalent context.
- Demonstrated experience developing public education materials, or community initiatives related to human rights education.
- Ability to interact with individuals at all levels within the University as well as externally and to deal with all individuals in a manner which facilitates cooperation.
- High degree of political acuity and judgment.
- High level of experience in social media is considered an asset.
- Leadership Effectiveness:
McMaster’s core leadership capabilities are designed to nurture employee engagement through best people practices. All leaders will demonstrate these Leadership Capabilities by: Taking a Strategic Approach; Communicating and Collaborating; Developing People; Investing in Relationships; Championing Change and Innovation; and Driving Results.
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement.
In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ+ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.