Total Compensation Specialist

Location
Kingston, Ontario
Salary
Competitive Compensation Package
Posted
June 11, 2018
Closes
July 2, 2018
Ref
J0418-1294
Job Level
Professional
Employment Type
Contract
Hours
Full time
Designations Required/Preferred
None

JOB SUMMARY:

Queen’s University’s Total Compensation team is responsible for the ongoing development and oversight of all compensation programs (non-academic) for the institution, group insurance benefits. We are currently seeking a compensation professional with prior experience using structured job evaluation systems (i.e. the HAY System), to evaluate positions.

Reporting to the Manager, Total Compensation, the Total Compensation Specialist will deliver job evaluation support to our diverse employee base for a variety of jobs, ensuring each evaluation is free from bias.  Additionally, they will use their exceptional analytical skills and expert knowledge of Microsoft Excel to perform calculations, manipulate data and identify trends, as well as contributing to various department projects.

This position offers the incumbent an opportunity to lead the job evaluation process, including committee work, with exposure to highly varied positions across employee groups.  This presents the opportunity for this role to be continually challenged and apply creativity due to the breadth and diversity of work performed at Queen’s.  The Total Compensation team at Queen’s University is incredibly collaborative and versatile, and works in an environment that offers exciting challenges that our ideal candidate would be enthusiastic about.

If you feel that your experience and personal interests match our position as described, we encourage you to apply.

KEY RESPONSIBILITIES:  

  • Participate in determining the strategic direction and planning of total compensation practices for the University; lead the implementation of new compensation initiatives.
  • Conduct quantitative and qualitative analysis on compensation and benefit programs and policies including in-depth analysis of market data; identify market trends and assess impact on the University’s policies and programs; conduct research and surveys as needed; make recommendations based on analysis and costing implications; prepare reports and presentations.  Responsible for keeping up-to-date and/or enhancing documentation of compensation processes.
  • Provide senior consultative expertise in compensation management, job evaluation (including job design) and the application of collective agreements, University policies and applicable legislation to various stakeholders university wide.
  • Administer staff job evaluation systems consistently and equitably for all staff employee groups. This includes assessment of bargaining unit eligibility and provides direction on same.
  • Provide guidance and support to Job Evaluation Analysts.
  • Discuss, advise, and suggest appropriate modifications, interpret policy and recommend changes or clarifications with regards to job descriptions with related bargaining unit implications.
  • May act as chair or member of university job evaluation committees.  
  • Assume project leadership role as designated by the Manager and/or Director, Total Compensation.  Projects may have implications for the department and/or university (e.g. new job evaluation systems, bargaining support). Delegate tasks as required.
  • Ensure business processes are followed including the administration of compensation policies and position management control.
  • Build and maintain compensation and benefit contacts within other Universities and establishments for the purpose of maintaining open lines of communication regarding competitive compensation and benefits programs.
  • As a senior resource person, provide guidance and assistance to other HR team members. Provide support to HR Managers on all compensation and job evaluation issues. Involve other HR Management as required regarding bargaining unit status concerns.
  • Develop and maintain communication programs and materials in support of Total Compensation programs.
  • Undertake other duties or special projects as required in support of the Total Compensation Unit, Human Resources department or the University.

REQUIRED QUALIFICATIONS:  

  • University degree in business administration, human resources, or related discipline
  • HR Certification, such as CCP, CBP, CMS, or CEBS
  • Comprehensive understanding of job evaluation; sound knowledge of compensation and benefit practices.
  • Five years of progressively responsible working experience in all aspects of compensation and benefit administration in both unionized and non-unionized environments, at a professional level.
  • Consideration may be given to an equivalent combination of education and experience.
  • Thorough knowledge of applicable legislation (Employment Standards Act, Pay Equity etc.)
  • Proven knowledge of statistics.
  • Proven track record in a leadership/project management capacity in a university or comparable workplace setting.

SPECIAL SKILLS:

  • Excellent interpersonal and communication skills to deal with a diverse client base (e.g. committees, supervisors, department heads, deans, employees, union representative, service provides, external agencies and individuals, etc.). Due to the nature of job responsibilities, this position requires a high degree of sensitivity and confidentiality.
  • Proven organizational, planning and project leadership skills to coordinate a wide range of responsibilities. Must be able to make the right decisions with respect to balancing diversity of responsibilities and conflicting deadlines with constant interruptions.
  • Demonstrated analytical and research skills to support on-going programs and to assist with the development of strategic directions. Must be aware of major sources of compensation and benefits data for policy or program development for comparative purposes.
  • Advanced knowledge of statistical, spreadsheet, internet and word processing software programs. Knowledge of university information systems would be helpful.
  • Excellent oral and writing skills in order to draft policies/proposals, present reports/findings.
  • Excellent judgment and discretion when making decisions about the interpretation of University policies and procedures and relevant legislation.

DECISION MAKING:

  • Evaluate jobs in relation to other positions at the University. Ensure appropriate job matches when providing job evaluation information to other universities or external groups. Anticipate the impact evaluation decisions will have on other positions or groups at the university. Ensure appropriate individuals are informed of key decisions. Determine how to advise and what recommendations to make to administrators and/or staff regarding sensitive job evaluation, organizational design and other compensation related matters.
  • Makes determinations regarding bargaining unit status.
  • Interpret legislation, contracts and University compensation policies for a diverse client base. Interpretations can create a precedent and have long-term consequences for the University.
  • Participate in the determination of goals, objectives and formulation of policy.
  • Decide most appropriate time to involve others in resolution of complex issues (e.g. other HR staff, university administrators, service providers etc.). 
  • Determine hiring salaries and other salary adjustments.
  • Decisions as required in project team coordination. (e.g. resources required, workload, priorities, Human Resource management decisions).
  • Decisions as required in the implementation of the annual salary increase program.
  • Find solutions to unanticipated problems, decide whether complexity of the problem warrants the involvement of more senior staff. Determine how problem/solution will impact project development.
  • Decisions required for the development and implementation of new compensation and benefit initiatives, business processes and position control.

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.