Human Resources Coordinator

Mississauga, Ontario
To be announced
December 4, 2018
February 2, 2019
Employment Type
Full time
Designations Required/Preferred
CHRP, None

Position: Human Resources Coordinator

Location:  The O’Dwyer Group - Mississauga

Reports to:  Human Resources Director

The Human Resources Coordinator will provide confidential administrative and organizational support services for the Human Resources Department with a main focus on talent acquisition. They will also support the implementation of other human resources programs including benefits management, employee relations, training and development, and health and safety.

Job Duties:

  • Manage the recruitment process by conducting full recruitment cycles
    • Assist with creating job descriptions and job postings as required
    • Liaison for employment agencies
    • Create and distribute new hire packages and support new hires through the on-boarding process
  • Perform daily administration of the HR Department
    • Administer employee changes (status, benefits, terminations, promotions, etc.)
    • Create employee verification letters
  • Oversee all benefits & RRSPs administration and discrepancies
    • Terminate employees from benefits & RRSPs based on provisions in their termination letters.
  • Assist with ensuring Ceridian and the Payroll Department receive employee changes on a bi-weekly schedule.
  • Assist with company-wide training initiatives 
    • Enroll employees in their designated training programs based on legislation and company policy, un-enroll terminated employees
    • Answer employee inquiries regarding login credentials
  • Ensure employee files are maintained/ archived in accordance with legal requirements and company guidelines
  • Assist with ensuring Ceridian and the Payroll Department receive employee changes on a bi-weekly schedule.
  • Assist in Corporate Insurance Renewal process by sending monthly reports to the Office Manager
  • Participate on the JHSC committees and take meeting minutes
  • Record, and maintain employee salary history spreadsheet to prepare performance review sheets for managers conducting performance appraisals.
  • Assist with responding to staff inquiries related to policies and procedures, pay, benefits and all employment-related matters
  • Perform other adhoc duties as required or assigned

Key Contacts/Relationships:

  1. Human Resources Director
  2. Human Resources Generalist
  3. Company Managers
  4. Employees
  5. Payroll Specialist
  6. Job applicants
  7. Worker’s Compensation Boards
  8. Employment Agencies
  9. Service Canada
  10. 3rd Party Vendors – GWL / Ceridian / HR Downloads / WSPS

Working Environment:

  • Dust from yard
  • Noise from shop

Physical and Mental Effort:

  • Sitting for long durations
  • Extensive computer and telephone use

Education/Experience Requirements

  • Completion of degree or diploma in Human Resource Management
  • Knowledge of Transportation/manufacturing industry
  • Minimum two years  recruitment experience is a must
  • Minimum two years administrative support or human resource experience
  • Benefits administration and Ceridian experience is an asset
  • Strong working knowledge with managing Human Resources initiatives
  • Working knowledge with supporting the payroll function

Behavioural Competencies Required

  • Requires excellent interpersonal, verbal and written communication skills
  • Must possess high attention to detail, accuracy, initiative and organizational skills
  • Must be able to meet deadlines, handle multiple tasks with interruptions, and effectively adapt to changing priorities.

Technical Competencies Required:

  • Proficiency in Microsoft Office applications, especially Excel and Word

Please email your resume to the HR Department at

The O’Dwyer Group welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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