Human Resources Specialist

Scarborough, Ontario
Commensurate with experience.
January 16, 2019
March 17, 2019
Job Level
Employment Type
Full time
Designations Required/Preferred

Purpose of Position:  This role will be primarily responsible for maintaining and enhancing the organization's human resources function throughout the manufacturing plant by focusing on daily HR related matters and health and safety compliance.  This role will require day to day presence on the shop floor.  This role will escalate HR related matters to the Director, Human Resources.

Duties and Responsibilities:

Attendance Management

  • Managing Active’s Attendance Management Program by tracking, maintaining online AMP system, reporting on AMP and compiling documentation regarding employee progress (letters, counselling, discipline)
  • Responsible for tracking Time, Attendance and Vacation for all employees and liaising with Managers and Supervisors as necessary to ensure that requests for time off are reasonable and do not impact business needs.
  • Preparing reports and recommending procedures to reduce absenteeism and turnover, and conducting exit interviews for hourly employees to determine reasons behind separations.
  • Maintaining & updating the Attendance Management policy and following up with Supervisors/Managers to ensure compliance is maintained. 
  • Monitoring and appraisal of hourly employee and temporary employee performance.  Providing recommendations for temp-to-hire decisions, as required.

Health & Safety

  • Responsible for developing and enhancing policies, guidelines and standards to support Occupational Health and Safety (O&HS) at all levels of the organization.
  • Reviewing and revising HR policies in compliance with changing or new legislation.
  • Act as a point of contact for Health and Safety issues and governing bodies including Ministry of Labour and WSIB.
  • Responsible for WSIB Claims Management and Non-Workplace Injuries and incident reporting and follow up.
  • Investigating health and safety concerns, workplace safety audits, accidents/injuries and work refusals; liaising with Ministry of Labour on compliance matters, and preparing reports and documentation as required.
  • Coordinating Joint Health and Safety Committee meetings and working with the JHSC to facilitate health and safety recommendations as a Management Representative.
  • Responsible for maintaining the Safety Training & Management system and ensuring that all compliance and regulated training programs are completed and that certifications are renewed prior to expiry.
  • Responsible for aligning Health & Safety initiatives and programs with organizational objectives while maintaining compliance with legislative mandates on a regular basis. 
  • Ensuring that the 4S Learning Management System is updated regularly and that all Health & Safety training is tracked in the system on an ongoing basis.
  • Developing and facilitating training (compliance and/or other) for hourly employees on a regular basis, as required.
  • Updating and conducting Respect in the Workplace training for all employees as needed.
  • Administering Long Term Disabilities/Leaves of Absence and Employee Return to Work plans, including liaising with insurance and medical professionals as required to ensure necessary paperwork is completed on time.

Labour Relations

  • Act as the liaison between UNIFOR (Union) and Active Exhaust as it relates to Health & Safety matters.
  • Providing advice and interpretation of the Collective Agreement.
  • Preventing and/or responding to grievances, conducting investigations, maintaining records, preparing and presenting at arbitration, and providing support during negotiations.
  • Reviewing and revising HR policies in compliance with changing or new legislation.
  • Back up to the HR Administrator for recruiting, testing, and interviewing for plant (hourly) employees in accordance with the collective agreement, and counseling supervisors on candidate selection.
  • Back up for the full cycle recruitment and selection of salaried staff by identifying appropriate talent for current open roles within the organization. 
  • Back up to the HR Administrator for facilitating workforce planning and managing the headcount (including ‘temps’) to ensure that it meets, and does not exceed, business requirements.
  • Providing coaching and training to supervisors on employee discipline in accordance with the Collective Agreement.
  • Other duties as required.

Educational Requirement:

  • College or University degree/diploma, preferably in Human Resources Management and/or Labour Relations
  • Certified Human Resources Leader (CHRL) and/or Registered as a Canadian Registered Safety Professional (CRSP) or equivalent specialty certification considered an asset

Qualifications and Experience:

  • At least 5 years’ experience in HR management in a manufacturing environment and 3 years' experience planning and implementing health and safety policies and programs.
  • 3 years' experience working in a unionized environment, interpretation of Collective Agreements and application
  • Sound knowledge of Employment Standards, Human Rights and Occupational Health & Safety (OHSA) regulations and legislation.
  • Sound investigative and analytical skills, including the ability to identify issues, and make recommendations.
  • Demonstrated sound decision making skills in handling complex and sensitive situations.
  • Excellent organizational, time management and problem solving skills with ability to coordinate and set priorities to meet deadlines while dealing with conflicting demands and changing priorities.
  • Excellent oral and written communication skills to produce reports and deliver effective presentations.
  • Computer literacy utilizing MS Office software applications and proficiency in spreadsheets, scheduling and presentation software (PowerPoint).
  • Ability to work outside normal business hours, as required, and to respond to emergency situations on an on-call basis.

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