Human Resources/Payroll Clerk

Reporting to the Director, Human Resources, and working in collaboration with the HR Coordinator (Payroll, Pension and Benefits) and the Human Resources Consultants, this position’s purpose is to provide confidential Human Resources support with a primary focus on processing the School’s payroll.  The incumbent will also process pension and benefit information, remittances, analyze data and prepare reports, and provide administrative support for the Human Resources team as well as assist with special projects related to the overall objectives of the Unit as assigned. 

RESPONSIBILITIES

Tasks may include but are not limited to the following:

• Processes payroll for salary and hourly employees, reconciles and verifies accuracy of payroll.
• Acts as a plan administrator for pension and benefit information for all employees and residents, and maintains complete and accurate records.
• Reconciles and pays government remittances while adhering to tight deadlines including source deductions, pension plan contributions, and miscellaneous withholdings to appropriate agencies.
• Prepares the Payroll Comparison report and other reports pertaining to payroll as required and ensures the timely processing of payroll related documents. Completes and submits Records of Employment (ROE).
• Provides payroll, pension and benefits information to employees referring complex questions and issues to the HR Coordinator (Payroll, Benefits & Pension).
• In collaboration with Postgraduate Education, responsible for processing payroll and benefit information for NOSM residents through collection, calculation, verification and entering of data for new hires, transfers, terminations, leaves of absence, benefit deductions, on call claims, stipends and garnishments.
• Prepares and processes confidential documents/forecasts/reports related to human resource management and employee and labour relations, hiring, terminations, etc.
• Prepares statistical information for internal/external stakeholders. Provides payroll information to the Finance unit and to auditors when required.
• Conducts payroll orientations to hourly employees.
• Maintains records of employee leaves of absences.
• Maintains accurate HR files both electronic and hardcopy; assists with the development and maintenance of an HRIS; produces management reports and responds to queries
• Assists the Human Resources Team with various special projects directly related to the overall objectives of the Unit.
• Maintains an up to date knowledge of current and emerging payroll issues.
• Performs other duties as assigned.

QUALIFICATIONS

Education

• Postsecondary diploma in Payroll/Finance/Accounting/Administration from a College with Canadian accreditation or equivalent combination of education and experience is required.
• A Payroll Compliance Practitioner (PCP) designation from the Canadian Payroll Association (CPA) is an asset

Knowledge, Skills and Abilities

• Minimum of one (1) year of experience working in Payroll in an automated HRIS/payroll environment, working with source deductions and benefit plans
• Experience working in an Unionized environment with Collective Agreements
• Experience with Colleague is an asset
• Computer office software (e.g., word processing, spreadsheets, databases, email, internet)
• HR practices and procedures as relate to payroll, benefits, orientation, on-boarding
• Payroll administration practices and procedures
• Knowledge of employment standards and payroll related legislation including Freedom of Information & Protection of Privacy Act, Health Information Act
• Knowledge of the Canadian Payroll Association’s guidelines and Government of Canada guidelines regarding payroll
• Knowledge of Employment Standards and other applicable legislation related to payroll
• Compensation, pension and benefit packages
• The Occupational Health & Safety Act and Regulations that apply to the work being performed
• Multi-task in a high volume work environment
• Ability to work within tight deadlines
• Use discretion and maintain confidentiality
• Exercise initiative and judgment and make decisions within position’s scope of authority
• Analyzing data and preparing reports and charts such as typical HR Dashboards or demographics reports

Language

• Must be able to communicate effectively in English (verbally, written and comprehension)
• French/Indigenous language skills would be considered asset

Interested candidates are invited to submit a resume along with verification of academic accomplishments quoting the competition number # 2019-1262-AM to:

Northern Ontario School of Medicine

Attention:  Human Resources

935 Ramsey Lake Road, Sudbury, Ontario P3E 2C6

Email:  HR@nosm.ca

Fax:  (705) 671-3880

The Northern Ontario School of Medicine offers accommodation for applicants with disabilities throughout its recruitment processes. If you require accommodation during the recruitment process, or require an accessible version this posting, please contact Human Resources via email at hr@nosm.ca.

 The Northern Ontario School of Medicine invites applications from all qualified individuals. NOSM is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

NOSM needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.  Applications need not identify their country of origin or current citizenship; however, all applications must include one of the following statements:

“Yes, I am a Canadian citizen or permanent resident of Canada.”

“Yes, I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.”

“No, I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”

While all responses are appreciated and will be handled with the strictest confidence, only those being considered for interviews will be acknowledged.