HRIS Payroll Coordinator

Hamilton (City), Ontario
$29.30 per hour
April 4, 2019
June 3, 2019
Employment Type
Full time
Designations Required/Preferred


HRIS Payroll Coordinator

Job ID 25365

Location Central Campus

Open Date 01/04/2019

Job Type Limited Term (<12 months)

Close Date 09/04/2019


Employee Group Interim

HR Reporting & Control

Contract Duration 9.1 Months

Hours per Week 35


Schedule  Monday to Friday 8:30am to 4:30pm

Education Level Degree

Career Level Experienced

Hourly Rate  $29.30


Job Description

Reporting to the Senior Reporting and Control Analyst, the primary purpose of this position is to assist in the processing of payroll and related functions. In addition, the HRIS/Payroll Coordinator will be primarily responsible for the following items:

  1. Coordinating data integrity projects including audits, analysis, corrections, and process documentation.
  2. Performing various HRIS functions including manual system updates, regression testing and reporting.


Maintaining the HR Department Budget Table and the accurate distribution of Pay to GL information.


  • Responsible for the day to day activities related to processing numerous bi-weekly payrolls, including administration and coordination of off-cycle processing.
  • Ensures data integrity by running, reviewing and analyzing pay processing audit reports and other ad hoc audits, and by proactively resolving errors and warnings within appropriate payroll deadlines.
  • On an exception basis, prepares off-cycle cheques for missed payments to employees, working with the HR Payroll Analyst to accurately calculate pay information. Calculates gross and net overpayment amounts considering applicable statutory and benefit deductions as well as CRA directives.
  • Enters payroll data into the HRIS including the setup of special premium payments, voluntary and involuntary deductions, and additional pay records.
  • Prepares and files Records of Employment (ROEs) with Service Canada for employees who terminate or with a break in service.
  • Ensures serial numbers are attached to completed ROEs within the HRIS.


  • Performs various manual HRIS function including ad hoc data entry, data corrections, and collection and formatting of data for upload into the HRIS.
  • Accountable for the cheque deposit process including maintaining documentation for reconciliation and audit purposes.
  • Performs taxable benefit and garnishment processing and other pay related activities in accordance with applicable legislation and directives.
  • Creates new positions within the HRIS, ensuring attributes are correctly aligned with current rule matrices and other position management principles.
  • Enters, updates and audits information related to payroll distribution ensuring allocation to the appropriate general ledger in the HRIS Department Budget Table. Works with departmental colleagues to determine data requirements and develop processes for standard and ad hoc verification of records in the HRIS.
  • Accountable for verifying data, reporting discrepancies, and recommending resolutions across HRIS modules, considering impacts on other modules.
  • Provide back-up and regular support to the HR Reporting and Control Analyst as required.
  • Additional projects and duties as assigned based on key deliverables and issues that arise within the HR Service Center.
  • Assist in maintaining documentation, records, manuals and the department website.
  • Confer with, or escalate matters to, senior level team members as appropriate.


Additional Responsibilities

  • Researches best practices and makes recommendations for improvements to McMaster’s payroll processing procedures.
  • Participates in the completion of special projects as assigned.
  • Supports initiatives related to the HRIS and its functionality.

Assists with preparing 3rd party, regulatory and benefit/pension remittances and associated reporting.


  • University Degree with a focus in Business Administration preferred.
  • Successful completion of Payroll Compliance Practitioner (PCP) certification or willing to obtain certification.



  • At least 2 years of experience in Canadian Payroll Principle and Practices an asset.
  • At least 2 years of experience with data management accountabilities.


Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement.


In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ+ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.