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Payroll and Benefits Administrator

Employer
Municipal Property Assessment Corporation (MPAC)
Location
Pickering, Ontario
Salary
$57,049 - $71,311 per annum
Closing date
Apr 30, 2019

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Sector
Not-For-Profit
Function
Benefits / Pension, Payroll
Job Level
Administrator, Analyst, Advisor
Employment Type
Permanent
Hours
Full time
Designations Required/Preferred
None

Reporting to the Manager, Payroll and Benefits, the successful individual will provide human resources support services, accurate and timely transaction calculations and processing as related to payroll, employee benefits, OMERS pension, attendance and salary distribution. As well as update confidential, hard copy and computerized employee records/files.

RESPONSIBILITIES:

  • Review and verify all employee information, payroll and employee benefit transactions to ensure appropriate authorization, accuracy and consistency with legislated and administrative requirements;
  • Ensure consistent and timely entry of all payroll, pension and benefit transactions into IRIS/SAP and related payroll and time and attendance technologies for accurate processing;
  • Calculate payroll, interest and severance payments with high degree of accuracy as it relates to overtime, maternity/parental leave top up payment, promotional increases, merit pay, salary revisions, grievance awards, termination payments, garnishments, and other payroll transactions;
  • Either directly or through Human Resources Specialists, advise managers and employees on benefit and salary administration entitlements under the collective agreement, legislation and clarify Corporate policies where required;
  • Investigate and provide explanations on source deductions, payments and adjustments;
  • Resolve employee pay, benefit premium, taxation and deduction discrepancies;
  • Advise managers on preparing documents, on internal procedures for processing merits, promotions, completing pension documentation and severance calculations;
  • Prepare letters and documentation required by insurance carriers, agencies or other jurisdictions on behalf of employees to effect or change premiums, resolve problems, confirm salary;
  • Process and accurately load all changes to HRIS i.e. new hires, transfers, terminations and other employee record maintenance ensuring integrity and consistency of data and maximizing use of system;
  • Assist in the development of internal payroll and benefits administration manuals, process documentation for IRIS/SAP payroll and related systems and procedures;
  • Prepare severance calculations and ad hoc reports on attendance, over time hours, etc. as required in support of internal audits, grievances and investigations and terminations without cause;
  • Provide administrative support to the Human Resources Specialist with tracking and following up on mandatory medical referral requests; liaise with employee to ensure they receive and submit signed release forms; file and maintain security /confidentiality of medical records;
  • As a member of the Finance team, participate in design, development and implementation of programs in support of the HR Strategic Plan and corporate objectives; projects may include business improvement initiatives to gain processing efficiencies within pay, benefits and disability management programs;
  • Maintain all employee data records both hard and HRIS/SAP based files, updated employee records in OMERs and Insured Benefits plans; and
  • Reconciliation of pension Form 119 and keep track of all Buy backs and credit services for Pension adjustment calculation purposes.  Records keeping and issue ROE (Record of Employment) as required by law to ensure compliance of the legislation and law.

 

LOCATION: MPAC Head Office, Pickering

 

QUALIFICATIONS:

  • A minimum of 3 years payroll administration experience in a unionized environment;
  • Successful completion of post-secondary studies in Payroll, Benefits or related field;
  • Successful completion of PCP (Payroll Compliance Practitioner) or working towards the destination or CEBS (Certified Employee Benefits Specialist) would be an asset;
  • Membership in the Canadian Payroll Association (CPA) would be an asset;
  • Strong knowledge of SAP Payroll/HRIS systems gained through experience working within an SAP ERP environment;
  • Demonstrated knowledge of relevant Federal and Provincial payroll/employment-related legislation including the Employment Standards Act, Employment Insurance Act, and Income Tax Act related to statutory deductions and taxable benefits and the ability to interpret and apply Collective Agreement language. ( e.g. CPP, Income Tax, Employment Insurance, Employment Standards Act and regulations; Corporate human resource policies; basic payroll administration practices);
  • Familiarity with WSIB administrative procedures and processes;
  • Intermediate proficiency in Microsoft Office applications including Word, Excel to analyze information/data;
  • Basic organizational, interpersonal and communication skills (written and oral), combined with demonstrated tact, diplomacy and objectivity;
  • Proven ability to maintain sensitive and highly confidential employee relations information; and
  • Ability to work to stringent deadlines, and work collaboratively with peers internal and external to MPAC.

 

AREA OF SEARCH:  Open

 

To apply to this posting, click on the “Apply Online” icon below. Please use the Applicant Tracking System to create your Candidate Profile, upload your Resume and Cover Letter and apply to the posting by April 30, 2019.  Please note, only applications submitted through the Applicant Tracking System will be accepted.

While MPAC thanks all applicants for their interest, only those under consideration will be contacted for interviews.  Please be advised successful incumbent(s) who are not presently permanent MPAC employees may be required to undergo a criminal and drivers abstract check. By applying to this job posting, you are also providing your consent to MPAC to share your name, email address and phone number with Mintz Global Screening (Mintz), a third party service contracted by MPAC, to conduct the criminal and driver abstract check and for Mintz to disclose the results to MPAC, should you be the successful incumbent.

ABOUT US:

The Municipal Property Assessment Corporation (MPAC) is an independent, not-for-profit corporation funded by all Ontario municipalities. Our role is to accurately assess and classify all properties in Ontario, and with more than 1,700 employees in offices across the province, our assessors are trained experts in the field of property valuation. At MPAC, we know that maintaining work life balance is the key to fostering employee health, happiness and productivity. We offer generous vacation allowances, a self-funded leave program and flexible work arrangements to help ensure employees’ unique needs are met both at work and at home. For more information visit www.mpac.ca or www.aboutmyproperty.ca.

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