Compensation and Benefits Administrator
Working with its partners, the Ottawa Macdonald-Cartier International Airport Authority will be a leader in providing quality, safe, secure, sustainable and affordable transportation facilities and services to the airport’s customers and communities within the National Capital Region.
The Human Resources (HR) team is accepting applications for the position of Compensation and Benefits Administrator (term – approximately 24 months).
Reporting to the Manager Compensation and Benefits, the Compensation and Benefits Administrator will administer the Authority’s compensation and benefits programs and provide advisory and information services to employees regarding compensation and benefit matters. Flexibility to shift hours will be required in order to respond to critical issues that occur outside of normal hours.
- Administer the OMCIAA compensation and benefits payroll programs and other forms of remuneration for all union and non-union employees, and the Board of Directors, while ensuring compliance with government regulations, collective agreements and policies;
- Administer and maintain the employee compensation and benefit plans including health, life, dental, travel, long-term disability and pension;
- Maintain and monitor special deductions such as garnishee and family support, employer programs and deductions at source;
- Resolve issues and concerns, and provide assistance to employees regarding payroll and benefit-related matters;
- Administer and monitor all employee leaves of absences;
- Coordinate termination procedures for departing employees and interact with appropriate contacts on employment insurance issues;
- Support relevant data collection and retention for the Human Resource Information System (HRIS);
- Provide advice, interpretation and guidance to management on diverse and complex payroll and benefit regulations and collective agreement interpretation;
- Assist employees with eligibility and claim issues and interact with supervisors and insurance carriers as needed;
- Conduct employee on-boarding initiatives as they relate to human resources, compensation and benefit issues and ensure that all new employee documentation is completed;
- Upon employee’s request, initiate retirement benefit package;
- Complete all month-end reporting and coordinate third-party payments for the Finance team;
- Perform post-audits on payroll transactions, ensuring that payments are accurate and meet regulatory and legislative requirements;
- Complete all year-end requirements including reversals, reporting, reconciliations, accruals, pension, T4/T4A and T4 summary filings, Employer Health Tax (EHT) and Workplace Safety Insurance Board (WSIB) in compliance with corporate and government requirements;
- Perform user acceptance testing during system enhancements and upgrades;
- Provide regular payroll/compensation management reporting and analysis as requested;
- Provide support in matters related to worker’s compensation claims and interact with employees, supervisors, insurance carriers, and medical facilities on these issues;
- Consult with, counsel and provide feedback to employees, their families, and their beneficiaries on compensation and benefit matters;
- Remain current on Federal and Provincial legislation or regulations that may impact payroll and/or benefit processing or administration;
- Play an active role for internal and external audit of records, systems and procedures;
- Conduct research, analyze data, and prepare reports both for internal and external use;
- Produce key performance indicators (KPIs) and associated dashboards and monitor trends, as required;
- Provide orientation and awareness training to employees on the use of HRIS resources and corporate policies and procedures; and
- Assist the Human Resource team in carrying out the day-to-day activities and with special projects.
The successful candidate will have the ability to interpret and apply collective agreements, policies, procedures and guidelines and educate employees on all matters relating to their pay cheques, T4/T4A and pension statements. He/she will have the ability to work collaboratively in a team environment; be flexible, open to change; and possess sound problem-solving, analytical and mathematical skills to perform manual pay calculations and retroactive payments. The successful candidate must also be self-motivated, detail-oriented, organized, and possess strong time management/multi-task skills to competing priorities and frequently changing issues with internal/external pressures or set deadlines. He/she will have the ability to anticipate and resolve problems independently and be able to handle interruptions and changes without becoming less productive. These abilities as well as lending an empathetic ear while maintaining confidentiality and discretion at all times when handling sensitive and/or confidential issues will gain the respect, cooperation, trust and confidence of all stakeholders.
Qualifications for this position include:
- Post-secondary certificate or diploma in a business-related discipline with a minimum of five (5) years’ experience in a HR team environment, and with the direct delivery of payroll, benefits, compensation, and general administration services, in an unionized environment, preferably in the federal sector;
- Completion of, or enrolled in, the CPA (Canadian Payroll Association) designation program;
- Completion of, or enrolled in, the Certified Employee Benefits Specialist (CEBS) program;
- Extensive practical experience with the management and maintenance of a multi-faceted HRIS, data collection and reports;
- Experience in the provision of quality client service;
- A thorough understanding of group benefits plans, statutory deductions, taxable benefits, and the Workers' Compensation Act;
- Willing to travel to training courses and conferences as required;
- Proficient with computer programs, including payroll software and MS Office, with advanced proficiency in Microsoft Excel and Word; and
- Excellent communication and written skills in English.
The following will be considered as assets:
- Previous experience with Ceridian software and/or web-based systems;
- Previous experience with Crystal Reports XI;
- CHRP designation; and
- Bilingualism (English and French).
Candidates must be in possession of a valid driver’s licence (Class G or equivalent) along with a driver’s abstract (issued within the last month) and must successfully complete a security clearance check for an Airport Restricted Area Identification Card (RAIC).
Interested candidates should forward their résumé by May 31, 2019, to firstname.lastname@example.org.
We thank all applicants; however only those selected for an interview will be contacted.
The Ottawa Airport Authority is committed to the principles of Employment Equity and to achieving a workforce that is representative of the diversity of the Canadian population. We strongly encourage candidates to self-identify if they are a person with a disability, an Aboriginal person or a member of a visible minority group.