Human Resources Agent

Toronto (City), Ontario
To be discussed
May 22, 2019
June 30, 2019
Real Estate
Employment Type
Full time
Designations Required/Preferred

Ivanhoé Cambridge Inc.

Human Resources Agent

Reference: 5222

Position type: Contract (14 months)

Location: Toronto, Ontario

Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a long-term view to generate optimal, risk-adjusted returns. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the residential, office, retail, industrial and logistics sectors. Ivanhoé Cambridge held more than C$65 billion in assets as at December 31st , 2018, and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (, one of Canada’s leading institutional fund managers.

For more information:

Department :  Human Resources

Position type : Contract (14 months)

Specific accountabilities

The incumbent is responsible for supporting the Human Resources Business Partners (HRBP’s) and our clients in the offices and properties of Central and Western Canada with various tasks supporting the human resources function, such as the administrative duties related to hiring, employees' movements, leaves, and the administration of disability leaves. The incumbent will also be responsible for carrying out various recruiting- and staffing-related tasks and acts as resource person to answer all questions from employees.

Responsibilities will include:

Perform all administrative duties and activities related to HR movements:

  • Prepare all types of letters: new hire, transfer, promotion, change of status, departure/termination, parental leaves, retirement confirmation and employment verification letters;
  • Prepare Status change forms, position control forms in our JD Edwards system;
  • Prepare and post employee announcements on our internal portal;
  • Prepare and submit position requests for job postings;
  • Collect new hire documentation and submit relevant forms to payroll;
  • Act as a resource person/point of contact for all employees concerning any question related to HR and for our Orchestra system;
  • Provide ongoing end user support for Orchestra performance management system, Status change forms & timesheets in JD Edwards system, and benefits enrolments/changes in Benefits Boutique system;
  • Deliver support to the Human Resources Business Partner’s for a variety of HR initiatives and for special projects;
  • Conduct follow-ups and other actions related to different dashboards: contract end dates, probationary period, honorariums/acting assignments, vacation days/hours, new hires and status changes;
  • Responsible for managing short term disability and long-term disability claims with Morneau Shepell and Manulife;
  • Responsible for communicating with employees & managers, and producing documentation, for all other types of paid and unpaid leaves;
  • Processing invoices for payment, coordinating logistics for workshops and training sessions, preparing organizational charts, maintaining employee files.

Talent Acquisition:

  • Help the talent acquisition team for various recruitment activities:
  • Coordinate with Human Resources Business Partners to ensure job descriptions are up to date and identify job posting sites;
  • Recruit, assess and select candidates in conjunction with various staffing mandates;
  • Conduct interviews and candidate search activities in a proactive manner;
  • Administer various skills assessment tools.

Key requirements

  • College diploma in business administration with a minimum of 5 years’ relevant experience;
  • HR management certificate, an asset;
  • Experience in Talent Acquisition, an asset;
  • Autonomy and ability to work under pressure; prioritization and organizational skills;
  • Excellent aptitude for interpersonal relations and customer service;
  • Detail oriented and meticulous;
  • Confidentiality and discretion;
  • Proficiency in Microsoft Office applications;
  • Fluency in written and spoken in English, French, an asset.

If you are interested in this challenge, please submit your resume.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.

Please apply online at: