OFFICER, ASSISTANT RECORDING SECRETARY

Employer
Toronto Catholic District School Board
Location
Toronto (Region), Ontario
Salary
Non-Union Level 10: $59,143 - $73,928
Posted
July 3, 2019
Closes
July 19, 2019
Function
Administration
Employment Type
Permanent
Hours
Full time
Designations Required/Preferred
None

APPLICATIONS ARE INVITED FOR THE POSITION OF

OFFICER, ASSISTANT RECORDING SECRETARY
CORPORATE SERVICES DEPARTMENT
Non-Union Level 10: $59,143 - $73,928

CRITERIA FOR AN INTERVIEW ARE AS FOLLOWS:

  • Two-year College Diploma in Secretarial Science program(s) or equivalent
  • Minimum two (2) years of working experience in corporate secretariat/governance environment
  • Working knowledge of corporate meeting procedures/processes and by-laws
  • Proficient speed keyboarding utilizing current technology
  • Proficient written communication skills and excellent command of the English Language
  • Excellent interpersonal and organizational skills
  • Proficient computer skills in all major software applications such as Microsoft Office Suite e.g. MS Excel, Word, Access and PowerPoint etc.
  • Experience with E-Scribe a definite asset
  • Proven ability to deal with multiple tasks and various competing demands
  • Proven ability in prioritizing work
  • Detail-oriented with the ability to work with high accuracy, well under pressure and meet tight timelines
  • Knowledge of shorthand/speed writing an asset but not a requirement

MAJOR DUTIES AND RESPONSIBILITIES:
Reporting to the Recording Secretary and under the direction of the Corporate Services Department, the primary function of this position is to provide support in the governance processes in accordance with established protocol. Duties and responsibilities include but are not limited to the following:

  • Prepare agendas, addendums, documents and reports,  for various Committee and Board Meetings (Public and Private) in conjunction with the Recording Secretary or other members of the governance team
  • Attendance at all Board and Committee meetings which generally commence at  6:00 pm or 7:00 pm and end at undetermined times, as required
  • Record minutes of the various meetings when required
  • Carry out pre and post-meeting duties as assigned
  • Post agendas, minutes, and any other meeting documents on the Board website
  • Provide administrative and secretarial services in supporting the management of the governance processes
  • Ensure the retention and overall integrity of all Board agenda packages and back-up documents
  • Perform other duties as assigned or required by the Director’s Office

Barrier-Free Recruitment
The TCDSB is committed to creating an inclusive, barrier-free recruitment and selection process.  Please inform the Human Resources department, at the time of your application, of any requirement for accommodation in order for us to assess all candidates in a fair and equitable manner. Documentation to support the accommodation may be requested as required prior to the implementation of the accommodation measures.

Interested applicants are asked to submit a completed résumé, cover letter, and any related educational documents, and reference letters, no later than Friday, July 19, 2019.

Applications are to be submitted online through Apply To Education [www.applytoeducation.com/Applicant/AttJobPosting.aspx?JOB_POSTING_ID=969f0bd0-23f7-40d7-b238-aab9a2056305].

We thank all applicants, however, only those selected for further consideration will be contacted.

Please note, candidates selected for an interview will be required to provide original applicable education documents.

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