Human Resource Consultant

Position Summary

Reporting to the Strategic Human Resources Manager, Recruitment and Human Resources Operations, coordinates and leads the full-cycle recruitment and staffing processes.  In a proactive fashion, identifies and develops recruitment strategies with the goal of sourcing and securing top talent to meet the needs of the District.

Duties and Responsibilities

Recruitment and Selection

• Oversees the recruitment process for all vacancies within the Sooke School District including Principals/Vice Principals, Excluded, STA and CUPE.
• Continuously reviews the recruitment process and develops procedures and tools to ensure up-to-date, effective and efficient recruitment practices.
• Provides training to management staff on the recruitment process and procedures.
• Develops recruitment strategy and determines best advertising and marketing mediums and methods to source quality candidates.
• Advertises and/or posts vacancies while securing required approvals and in accordance with Collective Agreement provisions, where applicable.
• Coordinates in recruitment events such as career fairs and develops marketing materials.
• Screens and short-lists candidates based on the job description and the required qualifications and applies status and seniority rules as outlined in Collective Agreements where applicable.
• Answers inquiries and shares information to candidates and potential applicants, within the terms of reference of the position and established policies and procedures.
• Prepares and conducts interviews, reference checks and employment testing.
• Advises and guides hiring managers on legislative requirements connected to recruitment practices.
• Recommends communication strategies based on the results of recruitment process.
• Determines salary based on Collective Agreements or exempt compensation framework and consults with Executive where necessary.
• Consults with hiring managers and makes verbal offers to successful applicant.
• Composes and sends offer letters and employment contracts to new hires.
• Manages the new employee onboarding process.
• Tracks and maintains staff reports and successful candidates list.

Classification and Evaluation

• Drafts job descriptions and assists with the job evaluation process.
• Organizes and maintains information pertaining to Job Evaluation.

Workforce Planning and Engagement

• Oversees dispatch for on-call staff for CUPE and STA.
• Participates in decisions regarding layoffs of staff in partnership with key stakeholders.
• Initiates layoff notices and maintains layoff lists.
• Participates in succession planning initiatives.
• Initiates stay and exit interviews and compiles data and makes recommendations.
• Assists in engagement strategies and surveys.

Talent Management

• Oversees applicable performance evaluation processes for exempt, CUPE and STA.
• Reviews training and development requests.

Human Resources Administration

• May provide supervision to CUPE staff.
• Oversees maternity/parental leaves and all other non-medical related absences.
• Approves applicable timesheets and expense requests as necessary.
• Develops and maintains strong relations with key stakeholders and clients, including senior management, Union Presidents, Principals/Vice Principals, Managers and Supervisors.
• Consults and advises on emergent and confidential HR issues.
• Liaises and aligns with operational departments as per financial and payroll matters.
• Answers queries from employees and supervisors regarding the application of the Collective Agreements, interpretations and Human Resources policies.
• Performs other duties as assigned by the Strategic Human Resources Manager.

Education and Experience

• Completion of two years’ relevant post-secondary education or a post baccalaureate in Human Resources.
• A minimum five years of intermediate level experience in the Human Resources field in a unionized environment.  A combination of education and experience may be considered.
• Previous experience in sourcing and recruitment.
• Chartered Professionals in Human Resources (CPHR) designation preferred.

Knowledge, Skills and Abilities

• Enthusiastic self-starter who takes initiative using a proactive and positive approach to tackle challenges and identify opportunities.

• Strong organizational abilities and the capacity to multi-task during high work volumes and under tight timelines while ensuring attention to detail and managing timelines.

• Strong interpersonal skills with the ability to build successful relationships, demonstrate exceptional customer service and work as an effective team member.

• Strong judgment and problem solving abilities using reason and logic while drawing on previous experience in order to make decisions and improve processes and procedures to assist in department’s efficiency. 
• Ability to work with frequent interruptions and ability to be flexible and adaptable to change.
• Extensive knowledge of Collective Agreements and language interpretation.
• Superior written and verbal communication skills with an ability to exercise influence.
• Advanced computer skills using Windows and Microsoft software with a thorough knowledge of working with HRIS.
• Continuous learner who stays current with industry best practices.
• Ability to maintain confidentiality.

How to Apply:

Qualified and interested applicants should submit their resume, supporting documents and cover letter no later than July 26, 2019 via Make a Future: www.makeafuture.ca/sooke