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Human Resources & Payroll Coordinator

The Township of Centre Wellington is a thriving and growing amalgamated community of 28,000 residents with diverse urban and rural settings. Its close proximity to Guelph and Kitchener-Waterloo, diverse economy, active arts community and renowned natural features are among its many lifestyle advantages.

Reporting to the Manager of Human Resources, the Human Resources (HR) & Payroll Coordinator supports the Township’s human resources and payroll functions across all departments, providing professional human resources services and payroll administration. The position actively contributes to recruitment and retention efforts, as well as health and safety initiatives. The HR & Payroll Coordinator provides support, advice and guidance, working with all levels of staff to build respectful working relationships, organizational efficiencies, and employee development. The HR & Payroll Coordinator performs all duties with a high level of professionalism and tact, exhibiting strict confidentiality.

In addition, this position also collaborates with and provides support to the Chief Administrative Officer and is the designated Community Emergency Management Coordinator (CEMC) Alternate for the Municipal Emergency Control Group.

Major Duties & Responsibilities:

Corporate Payroll, Pension & Benefits

 

  • Maintain and update the HRIS system including employee record creation and changes; demographics, position, salary and vacation entitlement, annual performance review schedule and salary grid movements. 
  • Process bi-weekly payroll accurately and timely for all employees and members of Council.
  • Process employee benefit enrollments, changes, terminations, beneficiaries, etc.
  • Administer OMERS pension plan. 
  • Prepare and submit journal entries and monthly, quarterly, year end or as required reports.

Employee Relations

 

  • Assist with employee relations and discipline, as well as the interpretation of employee agreements.
  • Maintain seniority listings and coordinates long service award program.

Recruitment, Selection and Talent Management

 

  • Participate in and coordinate the recruitment and selection process.
  • Coordinate and conduct employee orientation.
  • Coordinate corporate training and development programs, work with staff and supervisors to address specific training needs, coordinate training sessions and maintain records of staff training.

Disability Management, Health & Safety and Wellness

 

  • Coordinate the corporate Health and Safety program, the Joint Health and Safety Committee (JHSC), and other applicable staff committees.
  • Work with managers and supervisors in the effective management of absences and accommodation of workers related to injury, illness and/or disability.
  • Manage WSIB, Short-Term Disability (STD) and Long-Term Disability (LTD) claims, as well as the Early and Safe Return to Work (ESRTW) program.
  • Participate in internal committees and working groups to provide guidance relating to HR functions.
  •  Coordinate programs and initiatives to support the wellness of Township employees, contributing to a positive workplace culture.

Office of the CAO and Mayor Administration

 

  • Provide administrative duties to the CAO i.e. meetings, correspondence and contacts with various government agencies.
  • Responsible for website and staff room page updates and maintenance.
  • Designated CEMC Alternate for Emergency Control Group and performs liaison between Township of Centre Wellington control group members, County of Wellington and external agencies as required to represent Centre Wellington and support and implement emergency plans and procedures.
  • Other duties as assigned by the CAO and Manager of Human Resources.

Minimum Qualifications and Requirements:

 

  • University degree in Human Resources Management or a related discipline.
  • Certified Human Resource Professional (CHRP) designation.
  • Three (3) years of experience in human resources and payroll and one (1) year coordinating recruitment processes.
  • Finance and accounting experience at the practical level to perform municipal finance analysis, accounting, payroll and/or human resources reporting transactions.
  • Working knowledge of labour relations, health and safety and human resources legislation (e.g. ESA, OHSA, WSIA, AODA, Ontario Human Rights Code, Pay Equity Act, PIPEDA, etc.).
  • Exhibits strong customer service, interpersonal, organizational, listening and conflict resolution skills.
  • Strong verbal and written communication skills with the ability to communicate effectively and tactfully with employees, elected officials and individuals external to the organization.
  • A valid “G” driver’s license and access to a vehicle is required.

Annual Salary:   $66,079 - $77,799 [2019 salary range]

 

How to Apply:

Township of Centre Wellington, 1 MacDonald Square, Elora, ON N0B 1S0

via email: careers@centrewellington.ca

Deadline to Apply:            Friday, November 29, 2019 at 4:00 p.m.

To learn more about the Centre Wellington community and the requirements for this position, please visit the Township’s web site at www.centrewellington.ca and search the Job Opportunities link. Please submit your cover letter and resume in one document in .PDF format. The successful candidate will be required to provide proof of current and valid certificate(s) and/or educational qualifications.

Information gathered relative to this position is done so in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will only be used for candidate selection. Accessibility accommodations are available for all parts of the recruitment process. Applicants must make their needs known in advance. We thank all those that apply; however only those candidates selected for an interview will be contacted.

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