Health, Safety and Wellness Coordinator

EMPLOYEE GROUP: Management

DEPARTMENT: Organizational Effectiveness

REPORTS TO: Chief Operating Officer

PURPOSE STATEMENT

Reporting to the Chief Operating Officer, the Health, Safety and Wellness Coordinator will coordinate the ongoing development and enhancement of organizational Health and Safety education, programs and procedures and disability management.  The incumbent will analyze data to determine Health and Safety trends and provide preventative and corrective action measures to enhance the safety and wellness of employees in the workplace.

Main Duties and Responsibilities  

Health and Safety Services

In consultation with the Chief Operating Officer:

• Coordinates the development of Health and Safety safe work practices and directives
• Provides ongoing advice, guidance and support to members on issues pertaining to Occupational Health and Safety matters, and monitors compliance of internal safety measures
• Supports the Joint Occupational Health and Safety Committee and acts as a resource for Health and Safety issues
• Co-chairs Health and Safety meetings and participates in workplace inspections, accident investigations and facilitates safety training courses
• Disseminates Occupational Health and Safety information to Joint Health and Safety Committee, including safety tips and practices and posting information on the organization’s intranet site
• As a subject matter expert, performs hazard identification, job safety analysis, risk assessments, workplace audits and inspections, and advises on preventative and/or corrective measures required
• Identifies members requiring Workplace Inspection training, coordinates and schedules training, and assists in the preparation of training materials and in the facilitation of the training
• Coordinates the collection and analysis of Health and Safety information, produces reports and statistical information on relevant Health & Safety data, and provides recommendations for continuous quality improvement
• Maintains and analyses data relating to Joint Health & Safety Workplace Inspections, updates and reviews data to identify and follow-up with assigned areas to ensure workplace hazards are addressed in a timely manner
• Prepares Health & Safety presentations and training, safety advisories, brochures and other material to raise hazard awareness and provide ongoing Health & Safety education
• Maintains the Fire Warden listing, schedules Fire Warden training and maintains drill reports
• Conducts ergonomic assessments
• Develops Health and Safety policies and procedures, and provides appropriate training
• Facilitates various workplace safety trainings
• Provides appropriate follow up for Incident/Accident reports, and coordinates with WSIB for claims as needed
• Implements wellness initiatives and acts as a wellness advocate

Disability Management

In consultation with the Chief Operating Officer:

• Liaises with staff, Management, medical professionals and the union (where applicable) in the implementation of the agency’s early and safe return to work program
• Works with the employee to facilitate obtaining appropriate and required medical information as per the Attendance Management policy
• Produces employee correspondence in relation to disability management
• Develops early and safe return to work plans in conjunction with the employee and their Supervisor, and facilitates return to work meetings

Leadership

• Provides leadership to employees, work groups, programs and/or committees
• Exemplifies and inspires behaviours, actions and attitudes that are consistent with FACS vision, mission and values
• As a member of the Management Team, participates in the development and successful implementation of the Strategic Plan
• Works in a manner consistent with the requirements/regulations of the Occupational Health and Safety Act, and FACS policy and procedures

Relationship Management

• Represents FACS in OACAS and joint CAS community committees to ensure successful representation; participates on committees as required
• Represents the agency in conferences and meetings
• Develops and maintains collaborative relationships at all levels of the organization to ensure the most effective services are provided both internally and externally

Other Related Activities

• Ensures own expenditures adhere to policies
• Meets or exceeds all accountabilities and achieves continuous quality improvement and excellence in all activities and outcomes
• Participates in mandatory learning/education to maintain and update skills and knowledge as required
• Leads, facilitates and/or participates in special projects and performs other duties as required

Knowledge, Education, Experience, Skills and Attributes

Qualifications

• University Degree in Occupational Health & Safety or relevant equivalency
• Canadian Registered Safety Professional (CRSP) and/or Certified Health and Safety Consultant (CHSC) designation preferred, or an equivalent combination of education and experience
• Minimum 2 years’ experience in the Occupational Health and Safety field
• Demonstrated knowledge in developing Health and Safety programs and systems
• Demonstrated knowledge of Health and Safety legislation (including the Occupational Health & Safety Act and Workplace Safety and Insurance Act) and accident prevention
• Certification in Nonviolent Crisis Intervention an asset
• Valid G Driver’s License and access to a reliable motor vehicle with appropriate liability insurance required

General Skills and Attributes

• Excellent ability to use MS Office applications (e.g. Word, Excel, PowerPoint etc.)
• Strong training and presentation skills
• Excellent ability to think analytically with attention to detail in the presence of frequent interruptions
• Strong planning, time-management, multi-tasking and organizational skills
• Strong written, oral communication and interpersonal skills
• Advanced understanding and commitment to quality service and best practice
• Highly detail-oriented with demonstrated critical thinking skills
• Ability to deal with sensitive and personal information in a confidential manner
• Ability to communicate in French or another language an asset

Efforts and Working Conditions

• Work is primarily performed at a desk in a normal office environment
• Long periods of sitting and computer/phone use
• The incumbent has the freedom to move about or change position at will
• Absorbs and interprets information from multiple participants in meetings on a regular basis
• Multi-tasks within a fast-paced, high-volume and demanding environment
• Frequent periods of data analysis and proofing of records required 
• Frequent interruptions
• Occasional travel to CAS/FACS sites or within the region
• Occasional travel outside the region may be required 
• Occasional requirement to work evening and/or weekend hours