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HR Coordinator

Employer
Fogler, Rubinoff LLP
Location
Toronto (City), Ontario
Salary
Negotiable based on experience
Closing date
Feb 9, 2021

View more

Sector
Legal Services
Function
Generalist
Job Level
Clerk, Assistant, Coordinator
Employment Type
Permanent
Hours
Full time
Designations Required/Preferred
CHRP

Fogler, Rubinoff LLP is a full service law firm with approximately 120+ support staff and 110 lawyers. We are committed to delivering responsive, quality service, advice and technical expertise. Our firm successfully balances high standards of professionalism with a congenial, and flexible work environment for its members.  We have an immediate opening for a professional and energetic HR Coordinator to join the Management Team. The HR Coordinator is responsible for providing excellent and timely customer service to firm members and supporting the management group. The successful candidate is a self-starter, can work independently and effectively as part of a team, and has exceptional interpersonal skills. This position reports to the HR Manager.


Primary responsibilities include, but are not limited to:

  • Coordinates the full recruitment process including: draft, revise and post jobs, conduct applicant telephone screenings, conduct interviews, coordinate applicant testing, obtain employment references, and keep internal applicant database current
  • Coordinates the employee onboarding process including: communication to all administrative departments, internal announcements, policy overview, payroll setup, health and safety training orientation, coordinate setup of training modules for AODA and Violence & Harassment Prevention, assign mentors, etc.
  • Liaises with legal assistants and lawyers to ensure short-term staffing needs are met and on a daily basis as required to ensure proper coverage and work flow allocation
  • Maintains staff vacation records and completes semi-annual vacation reconciliations
  • Collaborates and give direction to administrative departments and/or staff with respect to firm procedures and processes
  • Assists with employee relations management
  • Assists in processing lawyer and support team payrolls through Dayforce
  • Coordinates staff performance reviews utilizing viDesktop including: performance and compensation review schedules, revisions to evaluation forms, review performance review feedback with employees when required, schedule training as required
  • Assists with the review and implementation of firm policies and procedures
  • Maintains the office policy manual
  • Organizes and facilitate staff events
  • Updates and maintains all personnel files and databases
  • Assists in the administration and payment of the group benefits plan
  • Participates as a member of the Occupational Health & Safety Committee and assist the firm in meeting its obligations as determined by the legislation
  • Provides back up and support to the Facilities Coordinator with respect to management of the firm's premises and contents
  • Responds to ad-hoc employee requests in a timely and confidential manner
  • Involved in all aspects of attendance management including: working with departments to assess specific attendance issues, identify potential problems, and accurate attendance tracking
  • Provides periodic administrative assistance to the Management Team
  • Manages the enrolment process for Teraview and Commissioner applications
  • Completes other duties as required or assigned.

Qualifications:

  • Human Resources Management degree or diploma from a recognized university or college
  • CHRL/CHRP designation
  • Minimum of 5 years' experience working in a human resources department and/or as part of a management team preferably in a law firm or professional services firm
  • Knowledge of Employment Standards Act, Human Rights Code, Occupational Health & Safety Act and AODA
  • Excellent interpersonal, communication and client service skills
  • Conscientious with a strong attention to detail
  • Proficient knowledge of Office 2013, Ceridian/Dayforce and Benefits Administration Portals
  • Able to work efficiently as part of a team as well as independently.
  • A professional demeanor and strong ability to prioritize tasks.

Fogler, Rubinoff LLP offers a congenial work environment, competitive compensation commensurate with experience, and a full benefits program. Our benefits include health and dental coverage, competitive vacation entitlement, referral programs, and employee assistance program. When starting at FR, new team members are provided a comprehensive training and orientation program. Our firm strives to continue to nurture the professional development of our support staff through offering training workshops regularly throughout the year and Lunch & Learn events on a variety of topics on a quarterly basis. 

We look forward to meeting the successful candidate and having a long-term professional relationship. Interested candidates are invited to submit a detailed resume in confidence to hrdepartment@foglers.com. Fogler, Rubinoff LLP is committed to maintaining an inclusive and diverse workplace and welcomes applications from all qualified women and men, members of visible minorities, Aboriginal peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We thank all applicants for their interest, but only those candidates selected for an interview will be contacted.


No agencies please.

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