Human Resources and Payroll Generalist

Durham Association for Family Resources and Support Human Resources and Payroll Generalist

Our Organization

Since its inception in 1978, Durham Association for Family Resources and Support has demonstrated an unwavering commitment to a vision that all people enjoy a full and meaningful life within the community.  The Mission of our non-profit charitable organization is to work in partnership with families with a member who has an intellectual disability or a child with a physical disability, providing Family Support (programs, resources, and other types of assistance) that enhance the capacity of the whole family to care for one another and to sustain and/or enhance their valued social roles as family members and as members of the community.  Well defined organizational Values and Principles of Family Support are the motivating force behind our decisions and actions.

The Collaborative Administration Department (CAD)

The position is in the Collaborative Administration Department (CAD) which is the accounting and administration department of the organization but also independently supports other not for profit charitable organizations, through a shared service model, with their financial and administrative requirements. The duties and responsibilities as outlined are consistent with all external organizations supported by the CAD through a shared service agreement.

The CAD is seeking a passionate and experienced Human Resource/Payroll Generalist, whose main focus will be the human resource responsibilities of the organizations. In addition, the incumbent will be fully trained in the payroll function to provide backup as required. The successful candidate will be a self-starter, able to juggle multiple priorities in a fast paced, always changing environment.  This is a hands-on role best suited for a person who loves a challenge, is confident and has a genuine desire to excel in providing excellent results but also has a heart to embrace the mission and values of the organizations supported.

Position Summary

Reporting to the Manager of Finance & Administration is responsible to ensure that the Human Resources and Payroll functions of the organizations are conducted in a professional, accurate and timely manner in compliance with legal requirements and according to the policies and procedures of the Association. The Human Resources /Payroll Generalist will work closely with staff, management and client companies as a resource and advisor. 

Responsibilities

Organizational Responsibilities:

• Maintains strict confidentiality regarding Durham Association for Family Resources and Support business, its policies, and procedures.
• Ensure the maintenance of complete and confidential records for each employee
• Attend and actively participates in team meetings
• Is aware of relevant legislation (e.g. Occupational Health and Safety Act, WSIB Act, Employment Standards, PIPEDA, Ministry guidelines)
• Demonstrate a positive and professional relationship with the staff, families, volunteers, CAD clients, other providers, and the community
• Continued awareness of trends and best practices in the field
• Other duties as assigned by the Manager of Finance & Administration

Health and Safety:

• Acts as a resource to  the Joint Health and Safety Committee
• Develop and coordinate ongoing activities and training related to employee health and safety related to safety concerns as required. Always implement safe work practices
• Report and investigate all unsafe conditions, hazards, practices, incidents and/or accidents.

Human Resources Responsibilities

• Provide consistent advice and guidance to employees, managers and not for profit clients regarding the interpretation and application of policies and procedures.
• Provide direction and recommendations to management and/or clients in the application of absenteeism, performance management, terminations, job descriptions, compensation, return to work/employee accommodation and organizational health and safety.
• Coordinate the recruitment process of all positions including job descriptions, advertisements, screening applicants, interviewing and selection.
• Advise and consult with departmental hiring managers on recruitment and selection processes.
• Ensure the development and maintenance of detailed job descriptions for all positions.
• Monitor employment legislation and compensation trends and provide management and/or clients with summary reports and recommendations as required.
• Review and revise HR policies and procedures to stay current with changing legislation, MCSS and organizational requirements.
• Manage the implementation and maintenance of the Human Resources Information system and provide staff and managers with appropriate reporting to enable them to manage employee resources.
• Participate in the development of employee orientation programs and procedures and conduct orientations for new employees.
• Administer all employee benefits including enrolment and reporting, provide information to eligible employees regarding the benefit programs, and acts as a liaison between the insurance carriers and employees.
• Assist in the negotiation with benefit providers to ensure appropriate benefit coverage is provided within the operating budget of the organization; recommending changes where required.

Payroll Responsibilities:

• Supports the payroll function of CAD by processing select payrolls in accordance with legislative requirements and the personnel policies and procedures of Durham Association for Family Resources and Support and CAD clients as required.

Financial Accountability and Administration:

• Provide reports and statistical information on human resources matters to management as required.
• Prepare payroll and benefits related accounting information for the Finance Department.
• Maintain files in a professional and highly confidential manner.

Qualifications

• A CHRP-designation or in the final stages of completion.

• Training in related disciplines, such as Human Resources, Canadian Payroll Association certification, or equivalent training
• Minimum of five years’ experience in human resource management and payroll
• Experience with automated human resource and payroll system usage
• Excellent knowledge of Human Resources, Compensation, Benefits and Payroll policies, processes, and procedures; and related legislative requirements

• Excellent communication skills, written and verbal. 
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Understanding, appreciation and commitment to the organization’s mission and guiding principles.
• Commitment to the achievement of client satisfaction, personal growth, and community participation.
• Ability to solve problems and implement solutions effectively

Application Process:

Qualified candidates should email their Cover Letter and resume 

We thank all applicants for their interest, however, only those considered for an interview will be contacted.

Durham Association for Family Resources and Support is an Equal Opportunity Employer committed to an inclusive, barrier free recruitment and selection process.  If contacted for an employment opportunity, please advise if accommodation is required.