Human Resources Generalist

The Ontario Trillium Foundation is one of Canada’s largest granting foundation and an agency of the Government of Ontario.  With a budget of over $200 million, the Ontario Trillium Foundation (OTF) awards grants to some 700 projects every year to build healthy and vibrant Ontario communities. OTF makes strategic investments that contribute to community wellbeing across six Action Areas: Active People, Connected People, Green People, Inspired People, Promising Young People and Prosperous People.

Each year, more than 3,000 applications are reviewed by hundreds of volunteers. Supported by professional and experienced staff, volunteers bring knowledge of local needs and a wide range of expertise to the decision-making process.

Working with OTF offers the opportunity to build healthy and vibrant communities in Ontario, while working in an ever-evolving and open environment that promotes inclusivity and diversity. We are a team of high-performing, passionate, agile, life-long learners, who are just as ready for a challenge as we are ready to have fun. Come and join us!

We are looking for a high-performing professional to fill the role of Human Resources Generalist to join our dynamic and solutions-orientated Talent & Engagement Team (to support Community Building Fund (CBF).  Reporting into the Director, Talent & Engagement, with a dotted line to the Senior HR Business Partner, the HR Generalist will support the entire employee lifecycle of CBF employees.  As the first point of contact for interaction with candidates, the HR Generalist will require excellent communication and assessment skills and is highly responsive to drive the success of our recruitment strategy and onboarding of successful candidates.  The HR Generalist will also act as a resource supporting the timely implementation of other HR related project programs and policies designed to attract, retain and develop our staff.

OTF continues to operate under hiring restrictions; however, for front-line business critical positions to OTF operations, roles may be approved for hire where necessary.  This role is a one-year contract.

What can I expect to do in this role?

Recruitment

• Ability to establish relationships externally and internally with individuals across all functions of our organization

• Prepare and post positions externally and internally as appropriate
• Screening and Identifying potential candidate
• Coordinate the onboarding and orientation program, changes, and training for employee benefits programs
• Perform candidate reference and background checks
• Conduct telephone interviews and in-person interviews with candidates
• Full cycle administration that follows team and company processes and policies
• Work with hiring managers and supervisors to co-ordinate and participate in the interview process to evaluate candidates
• Advise job applicants on employment requirements and on terms and conditions of employment
• Be responsible for the on-boarding process including preparing employment offers, creating digital new hire packages and coordinating all new hire activities to facilitate positive employee experiences
• Actively participate in the facilitation, training and organization of the new hire orientation as needed
• Facilitate a positive candidate experience through timely communication and expectation setting
• Maintain strong recruitment metrics reporting and tracking as required

Compliance

• Provide HR and all OTF Benefits policies and procedure guidance to employees and management as required
• Maintain up-to-date knowledge of Health & Safety and Ontario’s employment Laws (ESA), and Human Rights compliance requirements

HR/payroll Administration

• Respond to human resources-related inquiries
• Assist with processing Payroll documentation and updating our HRIS (Workforce Now)
• Actively participate in Talent & Engagement and Corporate Services team activities
• Provide support to Talent & Engagement Team on ad hoc projects as necessary
• Create and distribute internal communications regarding status changes, benefits, or company policies
• Administer new employee on-boarding and orientation
• Generate monthly reports from our HRIS
• Maintain employee records 
• Any other duties that may reasonably be required

Skills and Attributes:

• Ability to maintain confidentiality
• Excellent analytical, oral, written, communication, interpersonal and teamwork skills
• Exceptional customer service and time management skills
• Ability to use good judgment in assessing difficult situations
• Ability to perform routine work independently
• Awareness of OH&S regulations and compliance
• Strong attention to detail
• Strong analytical and problem-solving skills
• Ability to prioritize work and keep detailed, accurate information and records
• Ability to develop creative solutions for recruiting challenges
• Proficiency with Microsoft Office – Advanced (Word, Excel, PowerPoint and Outlook)
• Experience in the non-profit sector, or Broader Public Sector would be an asset

Core Competencies:

• Accountability: Take ownership and deliver
• Agility: Embrace change and ambiguity
• Excellence: Be the best you can be and strive to be better

How do I qualify?

• 3 – 5 years Human Resources experience
• Bachelor’s Degree in Human Resources, Business Administration, or a related field - Human Resources Management Certificate is preferred.
• HR Certification (CHRP/CHRL certified or be working towards certification)
• Experience with HRIS systems (ADP preferable)
• Understanding of and familiarity with Ontario ESA

Direction for application:

To apply for this position, please visit our website and submit your cover letter and resume online.

For more information, please visit our website at:  www.otf.ca

The base salary range represents the low and high end of the OTF salary range for this position. Actual salaries will be determined based on the candidate’s knowledge, abilities, skills and relevant experience.  The salary range listed is just one component of OTF’s total compensation package for employees. Other rewards may include RRSP contributions, Health Benefits, Health Care Days, Flexible Working Policy (post COVID-19 remote working restrictions).

The closing date for this posting is April 25^th, 2021.

(Tentative dates for interviews: April 29^th – 30^th.)

We welcome applications from people who are reflective of the diverse communities we serve, including those who might need accommodation.

OTF is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

While we thank all applicants for their interest, only those selected for an interview will be contacted.

OTF is a Nut-Free and Scent Free Environment.