Human Resources Assistant

Job Summary

We are seeking an ambitious, self-motivated Human Resources Assistant to join our Human Resources team at Masters Insurance. Reporting to the Human Resources Manager, this role is both administrative and hands-on in supporting the day-to-day functions of the HR department. The successful candidate will be responsible for providing administrative support for recruitment, onboarding, health and safety, and other HR initiatives and programs. The ideal candidate is someone that takes initiative, values collaboration and possesses a keen interest in ensuring that all functions are completely accurately and timely in compliance with company and Human Resources practices. If you want to learn, grow and contribute to building up all aspects of the human resources department, read further!

Essential Job Functions

Recruitment

• Prepare for and attend job fairs at post-secondary education institutions (onsite and/or virtually);
• Prepare job postings and post to external channels as applicable;
• Manage incoming applications, screen resumes and share applicable profiles with hiring team for consideration;
• Coordinate interviews with hiring committee and manage external candidate inquires;
• Conduct reference checks;
• Liaise with IT and appropriate individuals to ensure a smooth onboarding experience for new hires and address any inquiries from the hiring manager as needed;
• Maintain HR files as they relate to the full cycle recruitment process.

Health & Safety

• Work with the HR team to build and maintain a robust health and safety program;
• Manage policy updates and creation in keeping with provincial legislative requirements. Provide oversight of Health & Safety requirements ensuring compliance including but not limited to the H&S Program and JHSC;
• Support proactive Health and Safety initiatives to minimize/eliminate risk and safety issues;
• Provide guidance and support to the Occupational Health & Safety Committees, including organizing and chair quarterly and ad hoc Health and Safety Committee meetings, managing meeting minutes, audits, follow ups, communications and compliance.

Administrative Support

• Assist in coordinating all HR-related initiatives and programs, including but not limited to employee engagement initiatives, HR projects, HR reporting, meetings, annual Christmas party, guest speakers and presentations, etc.;
• Assist with drafting and reviewing HR communications;
• Support the rollout of Company HR programs, policies, and initiatives to ensure consistent implementation and application of programs;
• Updating data as required, including the time and attendance administration and continuing education credits logging;
• Provide general HR administrative support to the HR department as needed;
• Perform other HR related duties and special projects, as assigned.

Qualifications - Requirement

• Bachelor’s degree or diploma in Human Resources Management or related field
• A minimum of 1 year of experience in a human resources role
• A minimum of 1 year of experience in Health & Safety
• Prior experience with recruitment is strongly preferred
• CHRP designation or pursuing

Skill Sets Required

• Ability to interact and build professional and effective working relationships with employees at all levels of the organization.
• Proficient in Microsoft Office Programs including Outlook, Word, Excel and PowerPoint
• Excellent written and oral communication skills
• Resourceful, strong attention to detail and excellent time-management skills
• Highly organized, with an ability to operate effectively in a fast-paced environment, managing multiple tasks and priorities.
• Ability to work independently and as a team member
• Strong analytical and problem-solving skills, including the ability to think outside the box
• Self-starter with a high level of energy, patience and a positive attitude