Payroll Manager

Responsibilities

• Manages all aspects of the payroll team including the day to day responsibilities ranging from payroll tax administration and payroll processing within both a unionized and union-free environment.
• Tasked with supervising, mentoring, and developing the payroll team along with assisting the team with task prioritization and work planning.
• Interface with Finance and HR stream leads to ensure compliance with legislative initiatives and regulatory compliance including be well versed in the unique requirements of various states.
• Leads and supports all internal and external audits related to the payroll data and process including but not limited to those initiated by the CRA, provincial agencies and bargaining units.
• Responsible for preparing relevant management reports showing related payroll activities (i.e. wages by cost center, etc.)
• Responsible for overseeing the payment of payroll related invoices including that of union dues, benefit premiums and payroll funding of taxes etc.
• Monitors assigned payroll activities and/or program components for the purpose of ensuring effective department functioning, coordinating activities, and ensuring compliance with established financial, legal and/or administrative requirements.
• Assists in developing and monitoring automated fiscal systems for the purpose of analyzing, maintaining, and providing information regarding assigned funds.
• Prepares and oversees the preparation of a variety of payroll related documents (e.g. invoices for overpayments, retirement plan transfers, payroll register, stop payments, worker's compensation checks, etc.) for the purpose of documenting activities and issues; meeting compliance requirements, and providing audit references.
• Partnering with Finance, ensures the proper reconciliation of payroll’s general ledger and bank accounts.
• Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Informs personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions.
• Verifies a variety of payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
• Supervises assigned personnel (e.g. screening, interviewing, recommending, training, evaluating, etc.) for the purpose of enhancing productivity of staff, and ensuring that department outcomes are achieved.
• Maintains a wide variety of payroll information, files, and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
• Communicates with a variety of internal and external parties (city/provincial/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
• Responds to written and verbal inquiries for the purpose of providing information and/or direction.
• Performs other duties as required.

Qualifications

• Bachelor’s Degree in accounting, Finance, other business discipline

• Minimum 5 Years of demonstrated financial and managerial experience

• Progressive experience supporting and managing a national payroll processing team

• Strong knowledge of payroll systems, internal controls, and management.
• Advanced proficiency with payroll programs and applications, preferably Ultimate software.
• Knowledge of audits, income tax forms, stock option programs, health benefits programs, sick pay, retirement plans.
• Good knowledge of accounting, general/bought/sales ledger, journal entries, and bookkeeping experience.
• Ability to prepare ad hoc reports using Microsoft Excel.
• Must be able to handle confidential information in an ethical and professional manner.
• Strong work ethic and positive team attitude.
• Effective attention to detail and a high degree of accuracy.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Ability to respond appropriately in pressure situations with a calm and steady demeanor.
• Strong problem solving skills for the analysis of issues and the creation of action plans.
• Excellent communication skills, including written and verbal. Bilingual skills in French an asset

Core Competencies

• Customer Focus
• Communication
• Teamwork
• Adaptability/ Flexibility
• Creative and Innovative Thinking
• Decision Making and Judgement
• Planning and Organizing
• Problem Solving
• Coaching and Mentoring
• Staff Management
• Enforcing Laws, Rules and Regulations
• Mathematical Reasoning