Human Resources and Payroll Manager (15-month contract)

Mennonite Economic Development Associates (MEDA) invites applications for a Human Resources and Payroll Manager (contract) to join our dedicated and talented Human Capital team in our mission to create business solutions to poverty!
 

MEDA’s work is built on a foundation of Mennonite business roots and faith-based values, within the global context of the UN Sustainable Development Goals. We believe business solutions are effective interventions to address poverty. Through a market-systems approach and strategic partnerships, MEDA enables access to finance and provides business and technical expertise to build transformative agri-food market systems that create decent jobs, allowing traditionally excluded groups to become active participants in a sustainable economy. MEDA welcomes all who share our values and want to join us in our mission. To find out more about MEDA, please visit our website at www.meda.org. 
 

Reporting to the Director, Talent Acquisition and Management, the Human Resources and Payroll Manager will provide support to the Human Capital department on employee documentation, contracts, amendments, policy administration and other projects where needed. The Human Resources and Payroll Manager is responsible for the in-house, full-cycle, semi-monthly and monthly payroll for hourly and salary employees, for Canada, United States and International Expat/TCN staff. The role will manage and administer all group benefits, as related to employees in Canada, United States and Internationally

• Job Status: Full-time Contract (15-months)
• Start Date: June 2021
• Location: Waterloo, ON (Hybrid office and flexible remote work policies are in development at MEDA)

*Applications will be reviewed on a rolling basis.*

RESPONSIBILITIES

EMPLOYEE RECORDS AND DOCUMENT ADMINISTRATION (25%)

• Maintain accurate, up-to-date and complete employee records and files in HRIS system (BambooHR and SharePoint)
• Manage the back-up and organization of all employee files and records
• Monitor and administer time-off tracking and leaves in HRIS system (BambooHR)
• Manage employee leave documentation and communication
• Draft employee letters, amendments and end of employment documentation
• Assist to draft, maintain and update job descriptions

GENERAL HC PROGRAMS SUPPORT (25%)

Provide assistance to Human Capital department for tasks and special projects

Employee Engagement

• Support employee recognition and employee seniority awards
• Support and contribute to successful all-staff functions including ARPO and staff retreat
• Support corporate culture, employee recognition and employee life events
• Support employee and HC initiated lunch & learn sessions
• Participate as an active member on MEDA’s social committee
• Assist in employee onboarding and preparation of onboarding schedules and materials

Performance Management

• Provide support to managers and employees on performance management and on performance improvement plans

Policies and Procedures

• Administer and support current North American Human Capital Handbooks, maintaining awareness of current legislation and best practices

PAYROLL AND BENEFITS (50%)

Payroll Management

• Manage payroll data processing, monitor cash disbursements, work with finance to ensure reconciliation of G/L payroll account, troubleshoot payroll issues
•  Responsible for the processing and maintaining of international Expat/TCN payroll, including investigation and management of international pay tax liabilities and processing of necessary pay
  deductions.
• Maintain and improve MEDA’s payroll systems and processes; including sourcing and review of payroll providers and solutions for US and Canadian staff
• Source and coordinate any employment outsourcing arrangements as required
• Maintain and manage all payroll records and documentation required for auditors
• Responsible for providing payroll and employee documentation required for annual audits

Payroll Administration

• Responsible for performing all routine payroll functions, including computation of required and voluntary deductions, preparation and verification of payrolls, maintenance of payroll records and reports, preparation of federal, state and local government reports and tax filings.
• Process payroll and paperwork for international payroll wires as required for payment of Third Country National international Country Directors or Country Project Managers.
• Complete full cycle semi-monthly and monthly payroll for hourly and salaried employees (ADP and excel), including year-end and T-4s/W-2s
• Prepare and process payroll and benefits administration, documentation, enrolment, termination and
  revisions
• Coordinate and support the annual salary increase administration processes
• Support MEDA's compensation and total reward program and strategy
• Support job description and job evaluation system
• Answer employee questions on payroll administration

Benefits Management and Administration

• Manage benefits program design, compliance, communications and administration for the employee benefits programs administered from the headquarters office including health and benefit plans, life insurance, disability, pension and health spending plans as applicable
• Manage employee leave and accommodation programs (short-term disability, sick leave, vacation)
• Evaluates and recommends changes to benefits programs to maintain a competitive posture in the market place
• manage benefits coverage renewals, annual open enrollments, and discrimination testing
• Facilitate and administer staff benefits and benefit programs
• Answer employee questions on benefit administration
• Prepare, reconcile and track benefit invoices for payment

Any other duties and/or requirements as assigned
 

REQUIREMENTS

Education:  University degree in Human Resources, Business Administration or related field

Experience: Minimum of five (5) years of previous work experience in human resources and/or payroll and benefits administration

Additional Qualifications

• Appreciation and support of MEDA's mission, vision and values
• Understanding and appreciation of business principles, international development and MEDA’s approach of creating business solutions to poverty
• General human resources experience; CHRP designation is preferred
• Payroll designation CPA preferred
• Experience with Payroll and HRIS systems, specifically ADP and BambooHR
• Team player with excellent skills in building and maintaining relationships, networking, verbal and written communication
• Superior organization skills and proficiency in managing competing priorities
• Demonstrated interpersonal and communication skills
• Experience dealing with issues of a confidential and sensitive nature
• Experience working for an NGO in the international development sector is an asset

This job description may be reviewed, revised and updated as required to meet department and/or organizational objectives

MEDA is an equal opportunity employer and accommodations are available during all phases of the recruitment process. We ask that any applicants requiring accommodations make their needs known in advance.