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HR & Executive Assistant

Employer
UPGC Inc.
Location
Vaughan, Ontario
Salary
Competitive Salary + Benefits
Closing date
Jul 10, 2021

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Sector
Hospitality and Recreation Industries, Other
Function
Administration
Job Level
Administrator, Analyst, Advisor
Employment Type
Permanent
Hours
Full time
Designations Required/Preferred
CHRP

Job Details

We are looking for an individual to hold a dual role as an Executive Assistant as well as an HR Assistant supporting both our HR Department & the Leadership Team. If this sounds like you, then keep reading.

PURPOSE OF POSITION:

This role performs a variety of Confidential HR, operational and office services duties within the Talent and Administration Department as well as providing professional administrative support to the Chief Supply Chain Officer and members of the Leadership Team.  This role will contribute to the positive culture within our organization and will support our people agenda, communications strategy, planning, scheduling, and organizing tasks to keep time and attention focused on company goals, projects, and priorities.

ROLES AND RESPONSIBILITIES IN RELATION TO EACH ROLE

HR Assistant

  • Support the recruitment process by posting jobs, screening resumes to source relevant candidates, sending out initial screening questions, conducting screening phone calls and scheduling interviews
  • Support the New Employee Onboarding process by drafting welcome letters, preparing welcome binder, and preparing and processing new hire documentation
  • Arrange employee training including but not limited to restaurant and Leading with Heart training, arranging first aid certification, legislative training etc.
  • Collaborate with Talent Manager to develop and conduct HR surveys
  • Respond to HR inquiries from team members
  • Update HRIS system with vacation, PTO, education, recognition, and new employee paperwork and run reports as necessary
  • Review for accuracy and submit enrollments to Benefits and RRSP administrators
  • Update import grid with payroll changes and submit along with payroll documents to third party provider for processing bi-weekly payroll and support reconciliation and year end process as needed
  • Review and submit WSIB, RRSP, and Benefits premiums monthly
  • Research, source and negotiate new suppliers and/or goods & services for the office and our team members
  • Ensure proper stock of kitchen, office supplies and PPE and place orders when needed
  • As the Website Administrator, ensure the website is kept up to date, set up new users, remove users and respond to website enquiries or direct them to the appropriate individual for action
  • Ensure the office telephone system is up-to-date and make changes as needed
  • Set up access and issue security access FOBs to new employees and remove access from previous employees
  • Ensure the office is kept in a professional and well-organized manner to showcase a Best in Class Organization and demonstrate a Great Place to Work while ensuring employee safety
  • Other duties as assigned

Executive Assistant

  • Primary point of contact to develop and or contribute to various internal and external communications materials, such as UPGC communications, organizational announcements, newsletters, email content, company meeting presentations etc.
  • Plan and organize corporate events and associated logistics within budgets provided
  • Maintain proper governance of documentation and filing systems, including documenting and updating processes and procedures
  • Taking confidential minutes at Quarterly Board Meetings and other meetings as requested
  • Provide calendar support to the Chief Supply Chain Officer & other LT team members as requested
  • Arrange complex and detailed travel plans, itineraries, and agendas
  • Organizes meetings and develops agendas and meeting materials (such as presentations and reports)
  • Other duties as assigned

CORE SKILLS & COMPETENCIES:

    

  • Experienced and flexible administrator with a high attention to detail that acts with a high degree of professionalism, confidentiality, sound judgement and integrity
  • Ability to conduct research, analyze it and present data in a succinct and well-written manner
  • Advanced computer skills in entire Microsoft platform including Word, PowerPoint, Excel
  • Excellent writing, editing, grammatical and organizational skills
  • Excellent verbal and written communication skills
  • General knowledge of various employment laws and practices
  • Skills in database management and record keeping
  • Excellent organizational and project management/planning skills with the ability to prioritize
  • Must be a team player and interact well at all levels of management as well as internal and external stakeholders
  • Good working knowledge of HRIS systems
  • Be focused yet flexible to adapt to changing needs

EDUCATION & EXPERIENCE:

  • Post-Secondary Education in Business Administration, Human Resources, or equivalent work experience
  • Working knowledge of HR practices, procedures, and legislation
  • 5+ years’ experience in a similar capacity
  • Advanced computer skills with entire Microsoft platform

WORKING CONDITIONS:

  • Travel local and domestic as required (must have valid driver’s license)
  • Primarily in an open office environment, sitting for extended periods of time (working from home during COVID-19 until further notice)
  • A company cell phone will be provided for use during and after business hours

____________________________________________________________________________________

Note to Applicants:

UPGC Inc is an equal opportunity employer and encourages applications from all qualified candidates.  We are committed to a diverse and inclusive workplace.  In addition, UPGC is committed to providing accommodations for people with disabilities.  Should you require an accommodation at any stage of the recruitment & selection process or want more information on our accommodation policies please contact Gorett Serra at gorett.serra@upgc.com

To be considered for this position, please forward your resume and cover letter.

We thank all applicants for their interest but only those being considered for the position will be contacted.

Candidates being considered for the position will be required to provide evidence of education as well as personal and professional references.

Company

UPGC is a Canadian Company supporting 3 iconic brands, KFC, Taco Bell & Pizza Hut! Certified as a Great Place to Work for the last 4 years. At UPGC we are a small but mighty team leading the purchasing & distribution functions for all goods and services supplied to our KFC, Pizza Hut & Taco Bell franchisees' restaurants.

Want to learn more about us? Visit our website at www.upgc.com

Company info
Website
Telephone
4167392954
Location
191 Creditview Road
Suite 300
Vaughan
Ontario
L4L 9T1
CA

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