Talent Acquisition Specialist
- Employer
- Empire Communities
- Location
- Vaughan, Ontario
- Salary
- n/a
- Closing date
- Jul 11, 2021
View more
- Sector
- Construction Industries
- Function
- Recruiting / Acquisition / Staffing
- Job Level
- Generalist, Specialist, Business Partner, Consultant, Recruiter, Interviewer
- Employment Type
- Permanent
- Hours
- Full time
- Designations Required/Preferred
- None
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Position Overview
Reporting to the Manager, Talent Acquisition, the Talent Acquisition Specialist will be responsible for supporting both contract and full-time searches. The successful candidate will be able to self-manage, show a commitment to their responsibilities and have a strong work ethic.
Key Functions & Duties
Responsibilities include, but are not limited to:
- Review, qualify and follow-up on received resumes
- Ensure all qualified resumes are entered into the applicant tracking system with all relevant notes.
- Assess and interview qualified candidates to evaluate skills, verify work experience, professional designation and educational achievements.
- Generating offer letters, promotion letters and employment verification letters, prepare and track new hire orientations and exit packages for departing employees
- Complete back ground checks of eligible candidates through reference checks and the use of a third party.
- Administering and/or delivering the New Hire Orientations; Complete onboarding and health and safety training for all new hires
- Maintain and update Facility Drawing for Head Office
- Ensure savings and benefits forms are filled out accurately and processed in a timely manner.
Manage calls and emails from candidates, Hiring Managers, internal and external clients. - Verify, track and manage department related expenses and vendors.
- Ensure closed job files are complete and meet legal, regulatory and audit compliance requirements.
- Maintain and update Facility Drawing for Head Office
- Assist employees with HR policy related matters
Communications
- Assist with the creation of the Organization Announcements.
- Assist with the updating and uploading information onto the Human Capital section of EmpireNet
- Handle employee inquiries on where to find information and documents on EmpireNet.
Administration
- Maintain accuracy of Human Resources Shared Drive, update files and folders
- Maintain/Update the Human Resource Manual
- Assist with daily administration such as filing, creating and maintaining employee files, managing the paperwork for ad-hoc employee changes, new hires and departures.
- Locate filed materials upon request, ensuring that materials are given only to authorized parties.
- Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance/legal guidelines.
- Responsible for the maintenance and confidentiality of information.
- Assist in the creation of the company templates and maintain and upload to EmpireNet.
- Draft general forms, letters, reports and memos as necessary.
- Fax, photocopy and scan documents as required.
Preferred Specifications
- Ability to work in a fast-paced environment, multi-task, prioritize and adapt to changing priorities;
- Excellent computer skills particularly of Microsoft Office Suite Programs in a Microsoft Windows environment. Must include Excel and demonstrated skills in database management and record keeping.
- Excellent organizational skills including planning and time management skills.
- Some knowledge of employment laws and practices.
- Promote a positive image of the department and organization.
- Demonstrate sound work practices, for example punctuality, reliability, thoroughness, efficiency, honesty and maintain a high level of confidentiality.
- Sound customer service skills with a demonstrated ability to organize, manage and prioritize the workload of a busy department with a capacity to exercise initiative, judgement and discretion.
- Sound oral and written communication skills together with good interpersonal skills.
- Demonstrated skills to operate people@work and effectively input data.
- Ability to work individually and as a member of a team in an environment subject to work pressures and change.
- Ability to provide support to Human Resources team in a manner that is always professional.
Knowledge/Skills/Competencies
Requirements
- Minimum of 2-5 years previous recruitment experience Agency / in-house experience
- Exposure to real estate, property management and construction search markets is an asset
- Fully proficient in using job boards, professional networking platforms (LinkedIn), social media and other e-sourcing tools to maximize qualified candidate pool
- Ability to build talent pools of passive candidates for business-critical roles
- Ability to cold call, pick up leads and assist with business development when needed
- Strong, proven stakeholder management skills
- Proficiency in using Applicant Tracking Systems (PC Recruiter)
- Technologically savvy in using Windows platform, the Internet and MS Office Suite
- Interest in pursuing a career in recruitment and Human Resources
- Proven ability to work with minimal supervision, excellent organizational skills and strong time management.
- Eagerness to accept new challenges, develop new skills and knowledge
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