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Talent Acquisition Specialist

Employer
Empire Communities
Location
Vaughan, Ontario
Salary
n/a
Closing date
Jul 11, 2021

Position Overview

Reporting to the Manager, Talent Acquisition, the Talent Acquisition Specialist will be responsible for supporting both contract and full-time searches. The successful candidate will be able to self-manage, show a commitment to their responsibilities and have a strong work ethic.

Key Functions & Duties

Responsibilities include, but are not limited to:

  • Review, qualify and follow-up on received resumes
  • Ensure all qualified resumes are entered into the applicant tracking system with all relevant notes.
  • Assess and interview qualified candidates to evaluate skills, verify work experience, professional designation and educational achievements.
  • Generating offer letters, promotion letters and employment verification letters, prepare and track new hire orientations and exit packages for departing employees
  • Complete back ground checks of eligible candidates through reference checks and the use of a third party.
  • Administering and/or delivering the New Hire Orientations; Complete onboarding and health and safety training for all new hires
  • Maintain and update Facility Drawing for Head Office
  • Ensure savings and benefits forms are filled out accurately and processed in a timely manner.
    Manage calls and emails from candidates, Hiring Managers, internal and external clients.
  • Verify, track and manage department related expenses and vendors.
  • Ensure closed job files are complete and meet legal, regulatory and audit compliance requirements.
  • Maintain and update Facility Drawing for Head Office
  • Assist employees with HR policy related matters

Communications

  • Assist with the creation of the Organization Announcements.
  • Assist with the updating and uploading information onto the Human Capital section of EmpireNet
  • Handle employee inquiries on where to find information and documents on EmpireNet.

Administration

  • Maintain accuracy of Human Resources Shared Drive, update files and folders
  • Maintain/Update the Human Resource Manual
  • Assist with daily administration such as filing, creating and maintaining employee files, managing the paperwork for ad-hoc employee changes, new hires and departures.
  • Locate filed materials upon request, ensuring that materials are given only to authorized parties.
  • Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance/legal guidelines.
  • Responsible for the maintenance and confidentiality of information.
  • Assist in the creation of the company templates and maintain and upload to EmpireNet.
  • Draft general forms, letters, reports and memos as necessary.
  • Fax, photocopy and scan documents as required.

Preferred Specifications

  • Ability to work in a fast-paced environment, multi-task, prioritize and adapt to changing priorities;
  • Excellent computer skills particularly of Microsoft Office Suite Programs in a Microsoft Windows environment. Must include Excel and demonstrated skills in database management and record keeping.
  • Excellent organizational skills including planning and time management skills.
  • Some knowledge of employment laws and practices.
  • Promote a positive image of the department and organization.
  • Demonstrate sound work practices, for example punctuality, reliability, thoroughness, efficiency, honesty and maintain a high level of confidentiality.
  • Sound customer service skills with a demonstrated ability to organize, manage and prioritize the workload of a busy department with a capacity to exercise initiative, judgement and discretion.
  • Sound oral and written communication skills together with good interpersonal skills.
  • Demonstrated skills to operate people@work and effectively input data.
  • Ability to work individually and as a member of a team in an environment subject to work pressures and change.
  • Ability to provide support to Human Resources team in a manner that is always professional.

Knowledge/Skills/Competencies

Requirements

  • Minimum of 2-5 years previous recruitment experience Agency / in-house experience
  • Exposure to real estate, property management and construction search markets is an asset
  • Fully proficient in using job boards, professional networking platforms (LinkedIn), social media and other e-sourcing tools to maximize qualified candidate pool
  • Ability to build talent pools of passive candidates for business-critical roles
  • Ability to cold call, pick up leads and assist with business development when needed
  • Strong, proven stakeholder management skills
  • Proficiency in using Applicant Tracking Systems (PC Recruiter)
  • Technologically savvy in using Windows platform, the Internet and MS Office Suite
  • Interest in pursuing a career in recruitment and Human Resources
  • Proven ability to work with minimal supervision, excellent organizational skills and strong time management.
  • Eagerness to accept new challenges, develop new skills and knowledge

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