Human Resources Generalist

The Human Resources Department provides a range of supports for prospective, new, and current employees including recruitment, employee orientation, labour relations, occupational health and safety, employee recognition, payroll, wellness, and maintenance of all confidential files.

PURPOSE:  

Function as part of the Human Resources team providing support in all aspects of office operations, with the main focus being recruitment, onboarding, and benefits administration.

SPECIFIC RESPONSIBILITIES:

Employee Recruitment

• Ensure recruitment & hiring procedures are followed as per CBU policy and/or applicable Collective Agreement.
• Provide advice/information or training to selection committees as required.
• Prepare job postings ensuring appropriate information is included and arrange for appropriate advertising locations.
• Communicate with short listed candidates during to ensure they are kept up-do-date throughout the interview process.
• Arrange interviews, make hotel arrangements as required.
• Arrange for travel reimbursement as required.
• Other duties as required.

Employment Contracts

• Prepare and issue employment contracts resulting from recruitment process, faculty renewal contracts, etc.
• Review general employment contracts for accuracy and identify potential problems, e.g. maximum teaching loads, appropriate salary, payment dates, etc.

Employee Orientation

• Prepare/update orientation material for new employees including information on benefits, policies, procedures, etc.
• Initiate and coordinate the orientation process for new employees.
• Ensure completion of paperwork to meet required deadlines for payroll and benefits.
• Assist with the coordination of the annual/bi-annual orientation for new employees.

Benefits

• Maintain up-to-date knowledge of various benefit plans and associated rules.
• Enroll new employees into benefits plan(s) within applicable deadlines.
• Respond to queries from employees.
• Notify employees who are no longer eligible for LTD benefits, i.e. age limits.

Job Design & Evaluation

• Maintain record of job evaluation process, including due dates, sending reminders and evaluation data.
• Maintain records for the non-union job evaluation process and participate as a member on the associated committee.
• Participate as an alternate member on CUPE job evaluation committee.
• Prepare & issue correspondence to implement resulting salary changes resulting from job evaluation
• Create and update job descriptions, as required.

Other

• Update HRIS (Compass).
• Track employment contract expiry dates and notify supervisors. 
• Prepare and issue union seniority dates according to collective agreements.
• Monitor and update Human Resources website (internal and external).
• Respond to day-to-day inquiries related to collective agreement interpretation. Refer more complex issues to Manager of Human Resources.
• Conduct exit interviews, as required.
• Maintain the Federal Government Employment Equity database.
• Complete Stats Canada faculty and numerous other surveys.
• Asist with other projects and initiatives, as required.

QUALIFICATIONS and SKILLS:

• Post-secondary degree or diploma in a related field or a combination of education and experience
• Minimum of 3-5 years’ relevant work experience.
• Experience working in the human resources field, preferably in a unionized environment.
• Experience utilizing an applicant tracking system is considered an asset.
• Experience with job evaluation methodology is considered an asset.
• Exceptional computer skills – MS Word, Access (database management), Excel, Power Point, Outlook, web browser.
• Ability to maintain confidentiality.
• Strong oral and written communication skills.
• Attention to detail and strong organizational skills.