PAYROLL COORDINATOR/OFFICE ADMINISTRATOR

Nexans is a global player in energy transition. Our purpose: ELECTRIFY THE FUTURE.

For over a century, Nexans has played a crucial role in the electrification of the planet. With around 25,000 people in 38 countries, the Group is leading the charge to the new world of electrification: safer, sustainable, renewable, decarbonized and accessible to everyone.  In 2020, Nexans generated 5.7 billion euros in standard sales.

SCOPE

• Responsible for the accurate processing of the weekly hourly unionized payroll for the Fergus Plant  (approx 175 employees)
• Act as a resource for Supervisor payroll inquiries and address employee questions and concerns
• Responsible for administrative HR support and act as HR back-up for employee inquiries
• General office administration
• Reports to HR Site Manager

AREAS OF RESPONSIBILITY

• Responsible for supplying information and validation of information to ensure the accurate processing of the weekly hourly unionized payroll.
• Ensure payroll information is compliant with legislation and CBA
• Responsible for processing necessary changes related to payroll (eg.  vacation pay, rate changes, benefit premiums, etc.)
• Act as a resource for supervisor payroll inquiries
• Answer employee payroll questions
• Provide monthly labour hours and information for monthly reporting
• Report on weekly labour hours, overtime, vacation and absenteeism
• Maintain the hourly employee attendance system
• Act as a back-up when HR Manager is unavailable to answer employee questions or concerns, take messages, etc.
• Track required training information for HR reporting
• Support HR Manager with administrative functions
• Organize Physical Inventory including checker training, supplies and procedures
• Process employee wire purchases
• Review social club expenses and act as co-signer on the account
• Maintain petty cash and lunch money for unionized employees as per CBA
• Maintain office supplies, phone system, postage meter and distribute mail
• Distribute internal communication
• Provide on-site accounts payable support
• Other administrative duties as assigned.

REQUIRED SKILLS AND EXPERIENCE

• Payroll Compliance Practitioner Certification is required
• 2 years related payroll processing experience is required (in Unionized environment preferred)
• Have or working towards CHRP designation preferred
• College Diploma in Accounting, Business Administration preferred
• Experience in ADP WorkforceNow (WFN) – definite asset
• Excellent oral and written communication skills
• Detail oriented and works with a high degree of accuracy
• Ability to multitask and meet changing deadlines
• Experience in ADP WorkforceNow (WFN) – definite asset
• Experience in MS Office and SAP