Labour Relations Assistant

We are excited to announce that we are expanding our Labour Relations team!

Peterborough, Ontario
invites applications for the position of

Labour Relations Assistant

Start Date: To be Determined

Salary: Category 1 - $56,266 - $64,922

12 months per year, 35 hours per week

Job Posting: 21-018

The Kawartha Pine Ridge District School Board offers dynamic, high quality educational programs for nearly 33,000 elementary, secondary and adult students in the 100 schools within our jurisdiction.  As part of our strategy to provide on-going support for our schools, the Board is now accepting resumes from qualified applicants for the full-time position of Labour Relations Assistant.

All positions in the Kawartha Pine Ridge District School Board support the school’s priority of student achievement and the Boards mission to educate our students to excel in learning, to succeed in life and to enrich our communities.

Employees demonstrate empathy and respect in all interactions, are committed to service excellence, and embrace change through innovation.

The purpose of the Labour Relations Assistant position is to provide confidential administrative support to the Labour Relations team, who are responsible for the management and administration of the Board’s labour and employee relations functions, including negotiation, grievance/mediation process, administration and interpretation of multiple collective agreements and related practices and procedures and legislation.  This position also has responsibility, through the Executive Officer, Human Resource Services, for maintaining the department annual budget and purchasing, and coordination of the annual Employee Recognition Dinner.

This position requires the highest degree of confidentiality and discretion as the duties involve working directly with various stakeholders and information, both internal and external to the Board, regarding highly sensitive and personal matters. 

Reports to: Human Resource Services Manager – Labour and Employee Relations

MAIN RESPONSIBILITIES:

• Provides confidential administrative support to the Human Resource Services Manager – Labour and Employee Relations through the grievance process including maintenance of the confidential grievance and staff relations tracking system, coordination and scheduling of grievance meetings, record keeping of grievance responses and related correspondence, and
• Provides administrative support in the scheduling and coordination of various Labour Management Committee meetings, and other meetings as assigned, and is primarily responsible for taking accurate meeting minutes.
• Maintains the Employee and Labour Relations Team records system, including processing and distribution of incoming and outgoing correspondence and information; hard copy filing for general and union correspondence and related documents; various electronic files for employee reports and correspondence related data; responsible for maintenance and securing of employee disciplinary records.
• Assist the Human Resources Services Manager – Labour and Employee Relations, with preparing reports and correspondence for the Ontario College of Teachers and/or Ontario College of Early Child Educators as required.
• Coordinates tasks required to support the annual Employee Recognition Dinner including, liaison with the Trustee Employee Recognition Committee, and overall coordination of this event.
• Maintains the department budget records by processing purchases and payments, ensuring accurate record keeping.
• Assist with drafting correspondence and communications.
• Responds to telephone and in person human resource inquiries from employees at all levels.
• As may be required from time to time, provides assistance to other Human Resource Services teams as directed by the Human Resource Services Manager – Labour and Employee Relations or designate.
• Maintains awareness of and compliance with all applicable employment, environmental, health and safety procedures and legislation.
• Other duties as assigned.

SUPERVISION:

• Does not supervise. 

EDUCATION AND EXPERIENCE REQUIRED:

• Post-secondary degree or certificate (i.e. university, college or technical training) completed in Human Resource Management, or equivalent education.
• Human Resources Management Designation (CHRP, or equivalent) is considered an asset.
• One to three years of related experience working in a progressive Human Resources environment (public sector environment is preferred).

SPECIALIZED SKILLS REQUIRED:

• Experience working in a unionized environment.
• Experience in the administration and interpretation of collective agreements.
• Advanced level skills and experience in word processing, spreadsheet, database, and HRIS information systems.
• Experience with K212 HR information systems considered an asset.
• Experience with Apply to Education would be considered an asset.
• Ability to work with data, analyze and manipulate data for a variety of applications.
• A commitment to service excellence.
• Excellent organization and interpersonal skills as well as ability to function as part of a team.
• Excellent oral and written communication skills.
• Valid driver’s license and use of own vehicle.

WORKING CONDITIONS:

• Office building working environment.
• Some dealing with difficult people, after-hours work, visual exertion, and pressure to meet deadlines.
• Attention to detail and consistency.

Qualified applicants are asked to submit a letter of application and a complete resume stating qualifications, accompanied by references and proof of all certifications.  Applications can be emailed to Lindsay_Flood@kprdsb.ca and must be received on or before December 16, 2021 at 4pm.

KPRDSB is an Equal Opportunity Employer.  For more information about what this means in our organization, please refer to our website at www.kprschools.ca (See "Employment" section).  

KPRDSB is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

KPRDSB is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require accommodation through any stage of the recruitment process please make them known when contacted and we will work with you to meet your needs.

A police records check, with a Vulnerable Sector Search and Pardoned Sexual Offenders Database Search, dated within 6 months prior to the date of hire, is a requirement for employment with this Board. Please note that there have been reports that it has taken some candidates up to 6 weeks to obtain a police check. With that in mind, we strongly recommend that you go about obtaining this search at your earliest convenience. 

Only those selected for an interview will be contacted.