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CS-22-020 Human Resources Consultant PFT

Corporate Services Division

 Invites applications for the position of:

 Human Resources Consultant

 Permanent Full Time

Start Date: As soon as possible

2022 Salary Grid 6: $35.65-$42.45

Location: Brockville, Ontario

Position Summary:

The HR Consultant for the United Counties Leeds and Grenville, is a client-facing generalist who works collaboratively within the Counties and assigned client portfolios and, as the first point of HR contact for all client needs.  Responsible for day-to-day HR service delivery, such as labour relations, health and safety, employee relations, recruitment, and providing general advice and guidance to leaders. 

 

Through strong relationships and an in-depth knowledge of the client’s business built through proactive contact with the respective management teams, the HR Consultant will help to communicate client needs and priorities to other HR services to support the on-going development of corporate HR programs and our employees. 

QUALIFICATIONS:

 

Education, Certification & Licenses

  • Completion of a three or four year post-secondary education in business administration, human resources, occupational health and safety or other related field or an equivalency in years of experience and education may be considered.
  • Possesses a valid Ontario class G driver’s license and access to a vehicle.
  • Certified Human Resources Professional (CHRP) and/or The Canadian Registered Safety Professional (CRSP) certification would be considered an asset.
  • Level I and II Occupational Health & Safety Committee Certification is required or willingness to obtain within one year of date of hire. 
  • Maintain a satisfactory vulnerable sector criminal reference check.
     

Experience

  • A minimum of five (5) years related experience in a human resources and or occupational health and safety environment preferably in a unionized municipal or public sector setting.
     

Knowledge, Skills, Abilities & Competencies

 

  • Solid understanding of human resources administrative principles, practices and techniques as well as a comprehensive knowledge of relevant legislation, regulations and collective agreements.
  • Proficient in Microsoft Office Suite (Word, Excel and Outlook) at the intermediate level. 
  • Working knowledge of human resource information, time management and/or payroll systems.
  • Exhibit solid communication and relationship building skills; excellent interpersonal/relationship skills.
  • Excellent problem solving, organizational and time management skills.
  • Strong ability to research, analyze information and make recommendations.
  • Proven analytical and decision-making skills to identify solutions to non-routine problems of a sometimes-complex nature based on factual data.
  • Ability to act independently within own area and effectively plan, coordinate, prioritize and execute tasks in a high-pressure environment.
  • Highly self-motivated/directed as position requires some original and independent thinking in developing methods, procedures or techniques to adjust or improve work processes.
  • Demonstrated ability to respect the confidentiality of information and exercise tact and diplomacy.
  • Team-oriented and skilled in working within a collaborative team environment.
     

Summary of Position Responsibilities: 

Activity 1: Human Resources Management Support/Advice (approximately 25%)

 

  • Provide broad service, support, and assistance to employees/supervisors/managers for all facets of the department within specified guidelines, ensuring the provision of accurate and reliable information.
  • Respond to inquiries from employees/supervisors/managers on interpretation of Collective Agreements, Policies, Procedures and Legislation.
  • Coordinate employment cycles: new hire, promotions, disability, leaves, terminations, and retirements.
  • Maintain and process confidential employee records, including payroll and human resources information system, ensuring data integrity.
  • Provide guidance and coaching on matters including employee relations, labour relations, performance management and other related human resources matters.
  • Assist with the coordination of corporate training and development programs, information sessions and other employment initiatives as required.
  • Assist in the development and promotion of corporate health and safety programs, policies, and practices to foster a healthy workplace and strong safety culture.

Activity 2: Recruitment and Selection (approximately 25%)

 

  • Work with the Recruiter to ensure recruitment and selection process is timely, organized, comprehensive and carried out consistent with Counties policy and applicable legislation;
  • Participate as a member of the selection team, develop components of the selection process as required to support the process
  • Provide advice to and support of, management throughout the recruitment and selection process.
  • Review and/or conduct reference checks, prepare employment contracts and ensure all payroll documentation is completed and forwarded to the Payroll Specialist. 

Activity 3: Absence and Disability Claims/Program Management (approximately 15%)

  • Develop, coordinate and manage processes with respect to workplace injuries, monitor as appropriate and follow up on specific incidents as appropriate.
  • Liaise with third party disability management provider on administration of short-term disability program, includes early intervention and appropriate counsel to employees. Provide information to supervisors/managers in dealing with short-term disability programs and employee accommodation.
  • Assist management in developing individual return to work plans, as well as supporting, monitoring, reporting and evaluating progress in coordination with supervisor/manager while ensuring compliance with policy, collective agreements and legislation.
  • Coordinate WSIB Modified/Return to work including assistance with developing individual modified work assignments and monitoring/evaluating progress in coordination with the Supervisor/Manager while ensuring compliance with collective agreements and WSIB guidelines.

Activity 4: Labour Relations, Conflict Management, Investigations (approximately 25%)

 

  • Provide support/advice to management regarding progressive discipline and workplace conflict.
  • Coordinate the grievance process; including participation in grievance meeting(s) as a resource, providing advice to management and recommend appropriate courses of action, prepare correspondence and track all information pertaining to grievances electronically.
  • Participate in the collective bargaining process, preparing documents and reports for management and acting as a member of the labour management committee.
  • Recognize issues and devise creative solutions that meet required standards and identify when more complex matters should be referred to the HR Manager ensuring background information is collected and shared.
  • Administration of workplace investigation process which may include, preparation of allegation letters, witness questions and minutes, investigation reports, investigation outcome letters to parties involved ensuring all parties understand their rights, roles and responsibilities.
  • Assist and guide to employees, and act as a resource to the Manager/Supervisor during various labour relations processes. Provide written report(s) and recommendations to appropriate Manager/Directors.
  • Interpret relevant provisions of legislation and collective agreements.
  • Ensure confidentiality throughout the entire investigative process; provide secure maintenance of all files and/or documents created as a result of the investigation process. 

Activity 5: General (approximately 10%)

  • Interact with employees and supervisors providing assistance and functional expertise in relation to the completion of documentation and processes specific to the transaction type.
  • Enhance a strong team culture with a positive attitude and natural tendency to help others meet goals and be successful; participate on committees or working groups as assigned.
  • Demonstrate corporate values and ensure the highest level of professional standards are met and maintained; maintain good administrative and documentation protocols for position responsibilities.
     

Other related duties, as requested and required.

LEGISLATIVE REQUIREMENTS:

 

  • Perform responsibilities of position within legislative and regulatory standards set out in applicable Federal and Provincial Legislation; Municipal Acts, By-Laws and Operational and Human Resource policies/codes of the United Counties of Leeds and Grenville.
  • Ensure a high level of respect for confidentiality for both the organization as a whole and staff as per the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
  • Protect health and safety of self and others via safe work practices, immediately reporting unsafe conditions and attending all relevant in-services regarding occupational health and safety.  Follow all guidelines for employees/employers as legislated under the Ontario Health and Safety Act.
  • Adhere to applicable legislation, including Employment Standards Act, Labour Relations Act, Ontario Human Rights Code, Occupational Health and Safety Act, Workplace Safety and Insurance Act, Personal Health Information Protection Act, and other applicable Human Resources legislation.
  • As set out in the United Counties of Leeds and Grenville’s Emergency Plan, perform duties upon the declaration of an emergency.

 

 

FINANCIAL & BUDGET RESPONSIBILITIES:

 

  • May provide budget items for suggestion to Human Resources Manager

CONTACTS:

 

  • Tact and judgement are required when dealing with others including coordinating matters that may be awkward and/or that require obtaining cooperation. Responsibilities involve contacts of a non-routine, confidential and sensitive nature and may involve dealing with emotionally charged situations as needed.

 

 

PHYSICAL SKILLS:

 

  • Position requires considerable visual and auditory attention with attention to detail.
  • Regular use of office equipment with some coordination and speed required where work operations are not constant and there is choice of workflow.

 

 

WORKING CONDITIONS:

 

  • Mostly inside work, working in an office environment.
  • Hours of work per week: 35 hours.
  • Work may involve occasional interruptions to respond to demands.
  • Work outside of normal business hours to meet organizational needs as required (minimal).
  • Infrequent overnight trips for training.
     

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified, and shall not be construed to be all of the work requirements that may be inherent in this classification.

Resumes should be marked “Competition # CS-22-020 Human Resources Consultant, PFT)” and apply online by 4:00 p.m. on /before Thursday, May 5, 2022 at 4:00 p.m. to: https://careers.leedsgrenville.com

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), and will only be used for candidate selection.

            The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers.  Accommodations for job applicants with disabilities are available upon request, and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

 

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-800-770-2170 extension 2308 or using the Bell Relay Service.  Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.

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