Recruitment/Human Resources Assistant

Company Overview:

PENTAX Medical Canada is a division of Hoya Group. Its mission is to improve the standard of patient care and quality of healthcare delivery by providing the best endoscopic products and services with a focus on QUALITY, CLINICALLY RELEVANT INNOVATION, and SIMPLICITY. Through leading-edge R&D and manufacturing, PENTAX Medical provides endoscopic imaging devices and solutions to the medical community.

We are committed to working with our employees to create positive, challenging and fulfilling work. We believe that our employees are our greatest strength and enable us to deliver unmatched service and satisfaction to our customers. 

Main Duties and Responsibilities

Recruitment

• Update job descriptions based on input from hiring managers and other available resources
• Source/use market and internal data to determine appropriate pay levels for new roles
• Create staffing requisition forms and coordinate an efficient requisition approval process
• Use various tools to post job vacancies including internal posting process, LinkedIn, and liaise with recruitment firms as necessary
• Support full cycle recruitment and selection activities including screening resumes, scheduling interviews, conducting phone interviews, administering candidate profile assessments, conducting background and reference checks, drafting employment offers
• Tracks recruitment progress for all vacant positions throughout the selection process
• Draft new employee announcements and other employee messages
• Oversee the employee on-boarding program, including completion and collection of paperwork, and coordination and creation of first month onboarding schedules
• Coordinate with internal departments to ensure all work tools are available to new hires upon their start

General HR Administration

• Create employee online and paper files containing relevant forms and paperwork
• Assist in creation of employment confirmation letters
• Participate in other HR and/or organizational initiatives and projects in support of HR and business goals

Qualifications – Education, Experience, Skills and Expertise

• Graduate of a post-secondary Human Resources program
• Ideally 1-2 years of experience, particularly in full cycle recruitment and selection
• Strong interpersonal and communication skills, both written and verbal
• Strong attention to detail
• Proficient computer skills using Word, Excel, PowerPoint and Outlook; exposure to Applicant Tracking Systems and Human Resource Information Systems would be an asset
• Able to set priorities, take initiative, and work independently
• Ability to manage sensitive and confidential information