Human Resources Assistant

Drive for Excellence

Looking to join a fast-paced and an ever expanding organization? Be a part of our dynamic team at Performance Auto Group! 

Our Employee Services Team is now hiring an Administrative Assistant to provide daily administrative support to the Director of Employee Services.

Our purpose is to be the preferred automotive group by fostering fair and respectful relationships that positively impact our team, customers, partners, and communities. Our core values as an organization are the principals we were built on that guide us today:

• Great Experience: Every customer is entitled to a great experience
• Integrity: We are honest and transparent in our actions
• Diversity: We are stronger through the inclusion of people, brands and ideas
• Innovation: We passionately embrace opportunities for new and continuous improvements
• Empowerment: We encourage and support our people in taking initiative
• Giving Back: We positively impact the communities in which we live, work and raise families

About You.

You embody our core values of great experience, integrity, diversity, innovation, empowerment and giving back.

You are a detail oriented team player who demonstrates enthusiasm and confidence in the delivery of daily duties. 

You are proactive in your approach to providing support with the ability to anticipate needs in a fast paced, changing environment. 

Here’s what you’ll deliver:

• Perform administrative tasks (i.e answering and placing phone calls/emails to respond to employee/external personnel inquiries, photocopying, scanning, filing, research and data collection, drafting memos/charts/presentations etc.) and provide direct administrative support to the Director of Employee Services 
• Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention.
• On an adhoc basis, plan and coordinate logistics of programs including meetings, seminars, workshops, special projects, and events.
• Assist with regular research and compliance initiatives regarding Human Resources issues.
• Prepare draft reports, background documentation, research, presentations.
• Research and assist the Director of Employee Services with RFP's and budget options for employment related programs
• On a routine and ad hoc basis, build reports both written and graphical using ADP WFN, Google Sheets and Google Slides
• Coordinate monthly department expense tracking and reporting.
• Support total rewards programs and activities
• Monitors and tracks annual OMVIC dealership renewals for all dealership locations
• Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance / legal guidelines.
• Manage employee file scanning and shredding projects on an annual basis.
• Take and transcribe dictation and notes of highly confidential subjects, including minutes of department meetings.
• Updates employee services phone lists and corporate contact listings
• On an adhoc basis, assist with coordinating company events including but not limited to charitable events, social events, and employee engagement events.
• Present a positive and professional image of the Employee Services office to all visitors, suppliers, inquiries, and other interactions.
• Organize, maintain, and coordinate the employee services corporate office and archive storage.
• Adheres to all applicable federal and provincial regulations and company policies.
• Exercises full discretion, privacy and confidentiality with information in an ethical and professional manner.
• Assumes other duties as directed by the Director of Employee Services.

What do you need to succeed?

• Post Secondary Degree in Human Resources or a related field.
• CHRP designation or actively working towards the Designation.
• Minimum 1-2 years of direct work experience in an Administrative capacity.
• Strong knowledge of general office procedures \Superior telephone manners and strong interpersonal skills.
• Superior telephone manners and strong interpersonal skills.
• Strong verbal skills to communicate with all levels of the organization.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Superior time management and organizational skills
• Excellent multitasking skills, and the ability to prioritize tasks with minimal supervision.
• Professional, responsive, and positive can-do attitude is essential.
• Resourcefulness and flexibility.
• Able to maintain filing systems and basic databases.
• Meticulous records maintenance skills.
• Hands-on experience with productivity applications, including word processing, spreadsheets, and presentation tools.
• Working knowledge and experience using G-suite applications is highly desirable.

What’s in it for you?

• Excellent management support and guidance
• Opportunities through our Internal career development program
• Access to health, dental and vision insurance
• Disability, critical illness and life insurance for the unexpected
• Our Employee Assistance Plan (EAP) for you and your family's wellness
• Discount on vehicles, service and parts for you and your family
• Discounts to retailers and service providers across the country
• Free and engaging employee events 
• Did we mention we love giving back to our communities?!

Performance Auto Group is a leading automotive company in Southern Ontario with over 1600 employees, 22 brands and 34 locations in Brampton, Brantford, Bolton, Grimsby, Mississauga, Oakville, Orangeville, St. Catharines and Toronto. Performance Auto Group also includes AutoPlanet Direct, Ontario's largest indoor used car showroom.

We thank all applicants; however only those contacted for an interview will be considered. We are an equal opportunity employer and welcome applications from people with special needs. Accommodations will be provided throughout the selection process as requested. For any inquiries please email us.