Human Resources Administration Assistant

Human Resources Administration Assistant
Permanent, Full Time

Brantford Public Library provides free access to information, ideas and opportunities for discovery, and spaces in which to use and share them. Our expertise and services are accessible and help empower the citizens of Brantford.

The Brantford Public Library is seeking an enthusiastic, conscientious and motivated Human Resources Administration Assistant, to be responsible for providing confidential transactional HR support to CEO/Chief Librarian, Managers, Administration and Staff, in a public service environment.

The successful candidate will be part of the Finance and Administration team who work collaboratively to support the development and implementation of policy, recruitment, orientation and training, payroll, benefits, health and safety and other areas as directed. In addition to HR supports, the position will perform other administrative tasks such as minute taking, backup coverage for administrative duties, and file maintenance.

Reports to:                 Supervisor, Finance and Administration

Salary Range:            $56,094 - $65,992 annual salary

Hours of Work:          Monday to Friday
35 hours per week
Daytime shift

Qualifications

• College diploma in Human Resources Administration
• CHRP designation or actively working towards the designation is considered an asset
• 4 years’ relevant experience
• Demonstrated and ongoing familiarity with current office technology
• Demonstrated experience in a public sector environment

Responsibilities

Human Resources:

• Maintains official HR records and files including: personal information, performance management, pay equity, organizational charts, attendance management, training records, Collective Agreement, insurance claims, WSIB, etc.
• Processes, verifies and maintains documentation relating to: timesheets, vacation information, attendance, compensation and benefits administration
• Administers the BPL performance review program
• Provides support and backup for staff scheduling
• Prepares vacation schedules
• Assists with OMERS administration including enrollment for qualifying employees, membership information changes, leave reporting, and retirements and terminations
• Assists with health and dental benefits administration including enrollment, liaising with employees and benefits provide, employee maintenance and retired employee recoveries
• Assists staff with inquiries about HR policies and information
• Supports accommodation and return to work processes
• Participates in the recruitment and hiring process, including onboarding and orientation
• Maintains Collective Agreement updates resulting from contract negotiations
• Responsible for tracking and reporting the progress and completion of staff training
• Administers the timelines for meeting Human Resources-related legislated accessibility requirements
• Assists with reviewing and updating procedures and policies relating to HR and Health and Safety
• Provides data for completing workforce and other human resources surveys
• Plans and oversees library functions: Staff Development Day, staff service awards, holiday functions for Library Board and employees

Administration and Finance Support:

• Transcribes minutes for meetings (as assigned): Health & Safety, Labour Management, Job Description Committee
• Provides support and backup for other administrative functions as required (payroll, cash counting, etc.)
• Reviews, checks, reconciles and processes designated invoices to ensure correct payment to vendors, government receivers and staff
• Prepares bank deposits and transfers to ensure funds for USD payments
• Prepares reports as directed Maintains relevant files
• Other duties consistent with job responsibilities

Competitive Salary and Benefit package
Satisfactory Police Check Vulnerable Sector required as a condition of employment.
Testing may be part of the interview process.

Application Instructions

Please apply with cover letter and resume no later than August 12, 2022 at 5:00pm. Email hr@brantfordlibrary.ca with your resume and cover letter as a single PDF file.

While we sincerely appreciate the interest of all applicants. Only those selected for an interview will be contacted.

Brantford Public Library is committed to promoting the independence, dignity, integration, and equality of opportunity of persons with disabilities by ensuring the accessibility of our facilities and services. Accommodations are available for all parts of the recruitment and selection process. Applicants need to make their required accommodations known in advance.