Payroll and Benefits Specialist

Location: Toronto, ON Canada

Type: Permanent Full-time

Group/Grade: Non Bargaining Unit Non Management

Date: November 9, 2022

Founded in 1973, the Ontario Nurses’ Association (ONA) is a leading health-care union representing more than 68,000 registered nurses and health-care professionals and 18,000 nursing student affiliates working in Ontario hospitals, long-term care facilities, public health, community, clinics and industry. ONA is committed to the advancement of the social, economic and general welfare of its members providing labour relations services that include representation of members to ensure their rights under the collective agreement are protected and negotiating the best possible terms and conditions of employment. ONA advocates for the highest standards of health care for all Ontarians. Looking to the future, ONA will continue to provide proactive strategies to raise the awareness of the value (including economic and patient benefits) of RNs with all stakeholders.

ONA is seeking to hire a Payroll and Benefits Specialist to join our Toronto office.  As a member of the Human Resources Team, the Payroll & Benefits Specialist will be responsible for providing efficient and effective full cycle payroll services, all aspects of ONA’s benefits for employees, and will advise on payroll and benefit matters as it relates to organizational policy and legislated requirements.

This is what else you can expect from this dynamic role:

• Prepares and distributes bi-weekly payroll and resolves any issues that may occur; Coordinates and administers employee benefit plan, insurance and pension plans including communication with third party benefit providers, set-up and administration of benefit provider software Maintains employee data and manages the documentation necessary for payroll processing, benefit coverage and internal/external audits and ensures compliance with legislative requirements, collective agreement, accounting principles, financial control procedures and ONA policies for payroll functions Analyzes the pension data for all employees to reconcile differences Compiles and uploads the pension reconciliation to Healthcare of Ontario Pension Plan (HOOPP) Reviews manual calculations to ensure accuracy and compliance for cheques, leaves of absence, benefits and adjustments that impact pay Responsible for all payroll related reporting including Records of Employment (ROE), Employer Health Tax (EHT), HOOPP, Government reporting/remittances; prepares and delivers various reports and ensures compliance Responsible for month end reporting to ensure all monthly transactions are appropriately recorded and payments have been processed in a timely manner. Leads year-end activities, including Canada Revenue Agency (CRA), company pension year end reporting, T4, T4 A and T2200 information and summaries Provides a leadership role as the administrator and contact for the Human Resources Information System (HRIS) provider; performs a central role in the maintenance and operation of the payroll system Confidentially responds to audit requests, and completes reporting and statistical summaries, quarterly and year-end processing, and meets compliance requirements Liaises with Finance and Human Resource team members to reconcile payroll to compensation related GL accounts, and assist in analyzing payroll expenses, full time equivalent and headcount  Contributes to the development and implementation of payroll/benefit policies, systems and procedures; advise on trends/legislative changes and makes recommendations on the development and enhancement of related policy, procedures and practices

What we are looking for:

• Minimum five (5) years relevant experience administering payroll and benefits; with at least two (2) years in a senior level role; A post-secondary diploma in human resources, accounting, business or related field; Canadian Payroll Association professional designation - PCP or CPM in good standing Experience administering payroll using an automated payroll system, preferably in a unionized environment; experience in Ultimate Kronos Group (UKG) an asset Experience with HRIS Applications and working within a HR team Costing and general accounting experience Working knowledge of payroll legislation, to include CRA, WSIB, EHT, Income Tax Act, Personal Information Protection Act and group insurance policies and Employment Standards Experience with year-end reporting; knowledge of requirements for both calendar and payroll year end

All Interested candidates may apply via ONA Jobs by November 17, 2022.

The Ontario Nurses’ Association is committed to employment and pay equity within its staff.  Applications are encouraged from equity groups including individuals of Indigenous descent, racialized individuals, individuals with disabilities, and LGBTQ+ persons.  We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources.

Thank you for your interest in joining us. Only those selected for an interview will be contacted.