Attendance & Scheduler Administrator
Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament.
Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration and excellence.
The Legislative Assembly of Ontario seeks an Attendance & Scheduler Administrator who, as part of our Human Resources Branch, will provide maintenance of information for the attendance system and ensure current information accuracy for the Legislative Assembly of Ontario and related Commissions, in accordance with systems, policies and administrative requirements.
What You’ll Do
You’ll act with integrity to:
- Monitor attendance entries and complete an analysis, re-opening and approving entries as needed with appropriate approvals, and ensuring entries are up to date with no outstanding open entries
- Understand the reasoning for the entry when there is an anomaly and conduct the appropriate analysis to complete a full correction
- Record absences, entitlements and accumulations, and make appropriate calculations where necessary
- Calculate and initiate changes to effect payroll adjustments
- Determine employees’ year-end credit entitlements carry-over and assist with excess vacation and time banking carry-over letters for approval
- Ensure that new calendar year entitlements and carry-forwards due to year-end rollover are accurate and comply with policies/procedures and regulations
You’ll support our collaboration as you:
- Provide monthly open/pending entry attendance reports to HR management to be kept informed and to HR Consultants for client consultation where required
- Run weekly attendance reports to flag discrepancies and coordinate follow-up with the appropriate HR Consultant for client group
- Flag to the Attendance Lead any requests for changes after entries have been closed
- Complete analysis in consultation with the Attendance Lead, using technical system knowledge
- Review scheduler errors with Legislative Protective Service (LPS) scheduler staff to ensure the integrated payroll system is up to date with employment status HR/payroll information
- Provide on-going assistance/information and liaise with other members of the Human Resources Branch regarding attendance, scheduler and other payroll requirements.
How You Qualify
You demonstrate excellence through your:
- 1-2 years of relevant experience
- Knowledge of, and experience in, payroll, attendance and scheduler administration
- Knowledge of, and experience working with, policies and/or collective agreements and legislation in order to provide accurate, efficient advice to clients
- Ability to interpret and apply directives, organize work, set priorities and perform demanding tasks with rigid deadlines
- Effective communication, organizational and problem-solving skills
- Good mathematical skills and problem-solving abilities to analyze information
- Thorough understanding of payroll and attendance year-end processes
- Proficient experience in working with Microsoft Excel and Word, including v-lookups and pivot tables
- Proficiency operating various computer applications, including an integrated HRIS
If you join our team, you can expect:
- A comprehensive benefit and pension package
- Access to an employee and family assistance program
- A dynamic work environment
- To work with a team of dedicated professionals
- To be encouraged and supported to grow your career through training and development
- Long Service Recognition Awards
Salary Range: $54,266 - $73,800 per annum
The Office of the Assembly is currently in a one-year flexible workplace pilot program that will run until May 31, 2023. The program permits employees in certain positions to work some of their regular scheduled hours from a mutually agreed upon location away from the office without compromising the efficiency and effectiveness of the Office of the Assembly business or overall service delivery. Employees that are able to participate in the program understand and agree that they must be available, when requested, to be onsite as required and, as such, are required to maintain proximity within commuting distance in Ontario from the Assembly’s formal place of business at the Legislative Precinct in Toronto, Ontario. Employees may be required to return to work in the Legislative Precinct full-time at the conclusion of the pilot program.
If you share our values and are interested in this position, please visit us at www.ola.org and select Careers for more details. File No.: LA-2022-95 Closing Date: Tuesday, November 29, 2022
The Legislative Assembly of Ontario embraces diversity and, as an equal opportunity employer, is committed to creating an inclusive workplace while establishing a diversified qualified workforce. If you require accommodation in order to participate in the recruitment process, please email your contact information to firstname.lastname@example.org for follow-up.
While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.