Employee Engagement Coordinator / HR Admin

Overview

Our Mississauga head office is currently looking for an ambitious Employee Engagement Coordinator / HR Admin to join our accomplished HR team! You will plan and implement employee engagement initiatives and events across the organization to promote a positive and inclusive culture. As the Employee Engagement Coordinator / HR Admin you will assist and provide support to the SVP of HR and the HR team, as well as be responsible for general office management and administration.

Do you want to work at a company that has an award winning culture, top-notch benefits and an amazing team? If so, we'd love to meet you!

What you get to do every day:

Your time will be split up into 3 areas: Employee Engagement, Office Management and HR Support.

Employee Engagement

• Research, plan and implement employee events and initiatives across all offices to promote a positive culture and increase morale
• Coordinate internal employee recognition awards and programs
• Manage and oversee all Social and Wellness Committee activities and initiatives across all offices
• Assist with planning and coordinating corporate social responsibility and community service initiatives
• Research and implement new company offerings and perks to improve the employee experience
• Participate in branding and marketing initiatives as needed
• Contribute content for company social media accounts, showcasing KUBRA's culture

Office Management

• Contribute to the development and improvement of office systems to support current and future growth
• Act as the key point of contact for general office management and administration
• Create purchase orders for HR and other departments
• Coordinate and oversee travel arrangements and evaluate cost effectiveness
• Coordinate and manage existing vendors while establishing new vendor partnerships
• Maintaining seating arrangements and changes
• Other duties as assigned

HR Administration & Support

• Provide direct support and assistance to the SVP of HR as well as the HR Team
• Create content for weekly communication including announcements, memos, meeting minutes, newsletters
• Coordinate onboarding and offboarding packages and procedures while participating in onboarding orientation session(s)
• Take sole ownership of HR budget including all recruitment, education and training, events etc.
• Contribute to the development and improvement of HR systems to support current and future growth
• Act as a back-up to the Executive Assistant
• Coordinate Executive participation and presence at events
• Work with the HR team on special projects and initiatives as required
• Other duties as assigned

What kind of person should you be?

• Excellent interpersonal, written and oral communications and follow-up ability
• Maintain a high level of professionalism, confidentiality and customer service
• Ability to plan, research topics and think outside the box
• Ability to build and maintain effective relationships with employees, managers, and vendors at all levels
• Ability to organize and prioritize multiple tasks in a fast-paced environment Strong organizational and time management skills
• Results-focused and reliable
• Self-starter and team player with high energy, enthusiasm, and a positive attitude
• Ability to take initiative and work proactively under minimal supervision
• High standards of ethics and confidentiality to handle sensitive information

What skills do you need?

• Post-secondary degree or diploma in Human Resources is preferred
• 2+ years of experience in HR administration or office management capacity
• Experience implementing employee engagement events
• Experience creating content for a wide variety of programs
• Experience supporting and collaborating with C-Suite Executives a plus
• Expert-level computer skills including a high degree of proficiency in Microsoft Word, Excel, and PowerPoint
• Experience using Oracle or other purchasing software would be an asset

What can you expect from us?

• Award-winning culture that fosters growth, diversity and inclusion for all
• Paid day off for your birthday
• Access to LinkedIn learning courses
• Continued education with our education reimbursement program
• Flexible schedules
• Free unlimited access to our refreshment stations (fully stocked with tea, coffee and other beverages)
• Two paid days for volunteer opportunities

KUBRA is a fast-growing company that delivers customer communications solutions to some of the largest utility, insurance, and government entities across North America. KUBRA offers billing and payments, mapping, mobile apps, proactive communications, and artificial intelligence solutions for customers. With more than 1.5 billion customer interactions annually, KUBRA services reach over 40% of households in the U.S. and Canada. KUBRA is an operating subsidiary of Hearst.  

Our office is small enough to allow creative individuals to flourish, yet large enough to provide long-term stability. We place a tremendous amount of responsibility on our team members to be productive, focused and self-motivated. We offer a casual work environment, competitive compensation and a stellar benefits program.

Equal Employment Opportunity/Affirmative Action Statement: We are an Equal Employment Opportunity/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religion, creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local law. We will provide accommodations during the recruitment process upon request by emailing recruitment-team@kubra.com. Information received relating to accommodation will be addressed confidentially.