Human Resources Associate

Responsibilities

Human Resources Administration & Communication

• Assist with the implementation of operational projects and recurring annual activities such as salary review, incentive compensation calibration, talent review cycles in the 15Five system, employee file audits and all other ad-hoc HR housekeeping activities
• Work collaboratively across multiple departments and be the HR liaise between payroll, IT, and other support teams
• Monitor the HR inbox and provide timely responses to employee requests and inquiries, research answers, and escalate sensitive issues to the Director when necessary
• Create employee documents, including Employment Agreements and employee letters related to compensation or job changes
• Support with drafting and sharing internal employee communications for employee changes (e.g., new hires, departures, etc.)
• Post resources to the company intranet site (SharePoint)
• Create and deliver monthly Time Off reports for managers

Reporting & Dayforce

• Assist in maintaining HR data integrity and accuracy in the Human Resources Information System – Dayforce
• Complete data entry into Dayforce in relation to job changes, compensation changes, leaves of absence, etc.
• Provide guidance, direction, and support to employee inquiries related to the Dayforce recruitment, onboarding/offboarding, time off requests, leaves of absence, payroll, and benefits administration
• Work with internal and external partners to launch updates and projects in Dayforce
• Prepare ad hoc and scheduled people metrics reports for internal partners and senior leaders. Analyze data, to draw meaningful conclusions

Recruitment & Onboarding

• Manage the full cycle recruitment and ensure job postings, screening, and interview scheduling are completed in a timely and efficient manner
• Manage job requisitions within the Applicant Tracking System in the HRIS (Ceridian Dayforce) to ensure job descriptions are up to date and posted to appropriate job sites
• Use LinkedIn and various recruitment tools and techniques to source and attract top talent
• Coordinate the scheduling and booking of interviews
• Coordinate onboarding of new employees; includes compliance with regulations, procedures, and programs (i.e., systems access, benefits, payroll, etc.)
• Facilitate the orientation and integration of new hires

Critical Competencies

• Technical Knowledge – Must have a firm grasp on technology tools used for HR reporting and data analytics. Good working knowledge of a range of HR functions (HR, payroll, benefits, talent, etc.) and how they interrelate.
• Diligence – Must be meticulous and have strong data management skills.
• Collaboration & Teamwork – Strong aptitude to work with internal partners to coordinate and execute a seamless and exceptional hiring and onboarding experience for new employees.
• Brand Promotion – Be an unwavering proud ambassador for RPIA.
• Operational Excellence- Ability to allocate time effectively, work under pressure and manage tight and multiple deadlines.
• Communication – Ability to communicate effectively, with strong interpersonal skills and the ability to develop and sustain cooperative working relationships across all levels of the organization
• Innovation –. We are a growing business in the midst of implementing transformational innovations, ability to adapt to new ideas and change and work independently as well as be part of a team is crucial
• Integrity – Ability to exercise confidentiality; show tact, diplomacy, and discretion in handling information of confidential and/or sensitive nature.

Requirements:

• 1-3 years of HR experience, or related administrative experience in the finance industry is preferred
• University Degree in Human Resources, Business, or another related field
• Highly proficient /Intermediate in Microsoft Office Suite, in particular Outlook, PowerPoint, and Excel (Comfortable using: V LOOK UP, Pivot Tables, Charts and Graphs)
• Knowledge and understanding of employment legislation, HR policies and HR best practices
• Proficient knowledge of Ceridian Dayforce or a similar HRIS system and employee database software
• HR Certification/ CHRP Designation or working towards one is consider an asset
• Experience creating HR Dashboards would be considered an asset

RPIA is proud to be Great Place to Work Certified™. What sets us apart?

• Exceptional single and family benefits package that includes health, dental and vision insurance plus additional Health Care Spending and Wellness credits
• Homewood Health Employee and Family Assistance Program to support mental wellbeing and extends to all family members in your household
• Opportunities for professional and personal growth through:

1. Cross functional Mentorship Program
2. Internally curated Leadership Skills training program
3. Community outreach opportunities organized through our volunteer lead Allyship and Social committees

Additional Information

• Position Type: Full Time Permanent
• Work Location: 39 Hazelton Avenue, Toronto, Ontario, M5R 2E3
• Our offices are equipped with enhanced air filtering systems and undergo regular deep cleanings to ensure the health and safety of our clients and employees
• To learn more about life at RPIA visit https://rpia.ca/
• Read our 2021 Sustainability Report: https://online.flippingbook.com/view/258598867/
• Read our culture magazine Voices of RPIA: https://online.flippingbook.com/view/528533651/

Why RPIA

We believe in the power of diversity of thought, and we aspire to have an inclusive workplace that mirrors the fabric of our community. We strongly encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. We are committed to providing an accessible and equitable application and hiring process and will make accommodations should you require it at any point.

Our culture is defined by our five core values: excellence, partnership, transparency, integrity, and community. Our clients often say the outstanding service we deliver is as important to them as the returns we achieve for them. With over 95 employees and $6+ billion under management for a broad investor base of institutions and private clients, we proudly remain privately owned by employees who invest alongside our clients.

For more information check us out online at http://www.rpia.ca.