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Payroll Manager

Employer
Ontario Tech University
Location
Oshawa, Ontario
Salary
Level 11 - Annual Hiring Salary, $94,569
Closing date
May 20, 2023

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Sector
Finance, other than banking
Function
Payroll
Job Level
Manager
Employment Type
Permanent
Hours
Full time
Designations Required/Preferred
None

Tracking Code: req524

Faculty/Department: Finance Department

Number of Positions: 1

Appointment Type: Full-Time Continuing,

Hours of Work: 35 hours per week 

Salary Range: Level 11 - Annual Hiring Salary, $94,569, with annual step progression in accordance with the Salary Grid

Posting Date: March 2, 2023

Closing Date: March 31, 2023

Job Summary: 

The Payroll Manager, reporting to the Director of Financial Operations, is responsible for overseeing the production all aspects of the University’s payrolls by setting department direction, establishing objectives and ensuring compliance with legislation and University policies. Key accountabilities include: managing payroll specialists, serve as payroll subject matter expert to group members and HR community, lead and work on complex projects and proactively improve business processes. This position is working under a hybrid working model and is required to be in the University offices one day per week.

Nature of work: 
This person will report to the Director of Financial Operations, Ben Suter.

Responsibilities/accountabilities: 

  • Implements enhancement of innovative and efficiency process improvements while ensuring robust internal and external controls are met.
  • Keeps abreast of Employment Standards law changes, tax directives and other information relating to Payroll by conducting continuous research, obtaining updates and gathering information through appropriate channels.
  • Interprets and understands provincial and federal payroll tax laws to comply with regulatory reporting agencies such as CRA, WSIB, Ministry of Finance and Family Support Office.
  • Manages a team of payroll specialists, provides training and coaching to team members and assists in monitoring workloads
  • Reviews and authorizes the processing bi-weekly, monthly, and any other Payroll-related payments ensuring both payrolls are processed accurately and on schedule.
  • Reviews all government and other employee deductions deducted and process remittances accordingly.
  • Reviews and approve all accounting entries (including Journal vouchers) and reconciliation of payroll accounts to the general ledger.
  • Oversees the preparation and reconciliation of payroll year end documentations ensuring taxable benefits/T4/T4A/T5 are reported and issued in accordance with CRA in a timely manner.
  • Responds to and resolves escalations, payroll issues and enquiries from all levels of the University community and various outside agencies including CRA, WSIB and Service Canada.
  • Prepare all payroll related materials for annual and periodic financial audits.

Required Skills: 

  • Excellent organizational, analytical and problem solving skills, respect for confidentiality and strong attention to detail.
  • Articulate oral communication and sound written communication skills.
  • Proven leadership and team development skills
  • A team player who works well under pressure with strict deadlines.

Required Education: 

  • Certified payroll management certificate + 3 year diploma/degree
  • Excellent organizational, analytical and problem solving skills, respect for confidentiality and strong attention to detail.
  • Articulate oral communication and sound written communication skills.
  • Proven leadership and team development skills
  • A team player who works well under pressure with strict deadlines.

* Verification of Academic credentials may be required

Required Experience: 

  • Over 5 years and including 7 years of working experience in the role as a Payroll Manager.
  • Experience with in-house payroll is required.
  • Sound accounting background and understanding of how Payroll integrates into the finance function and the ability to prepare accounting reports
  • Experience in a unionized, university or college environment is an asset.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until March 31, 2023 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

Prior to May 1, 2022, the university required all students, faculty, staff and visitors (including contractors) to be fully vaccinated against Covid-19 as defined by our mandatory vaccine directive. This directive was paused, effective May 1, 2022, but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts. All employees of the university will be expected to comply with the requirements of this directive.

The university recognizes faculty and staff may require accommodations. We are committed to an accommodation process in which individualized needs (e.g. for medical and religious/creed grounds) are appropriately addressed under the Ontario Human Rights Code. A COVID-19 Vaccination Accommodation Application Form is available. If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 3/20/2023

Link to external website: https://ontariotechu.csod.com/ux/ats/careersite/4/home/requisition/524?c=ontariotechu 

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