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HR & Payroll Specialist

University of Toronto
Toronto (City), Ontario
$70,501 - $90,243
Closing date
Jul 3, 2024

Date Posted: 06/05/2024
Req ID:37532
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)


About Us:
Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.
With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 145 years of dental education-- the oldest, largest and most comprehensive training program in Canada -- we have striven to graduate the highest quality of students while providing the public the highest standards of care.

We are driven by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.

Your opportunity:

Under general direction of the Director of Human Resources, the Payroll & Human Resources Specialist is responsible for the monthly and bi-weekly payroll function for the Faculty of Dentistry and providing pension and benefits advice to all academic and administrative staff at the Faculty. You will maintain up to date knowledge of benefit and pension plans, act as a resource person for employees and respond to a variety of benefit inquiries, providing advice, investigating and resolving problems. You will schedules and conduct orientation sessions for all appointed staff. You will provide advice on complex payroll and salary administration issues, and interpret related human resources policies, procedures and legislation on a regular basis, referring to central benefits/payroll/pension specialists as appropriate. You will be responsible for the integrity of the data entered into the HRIS system and HRIS reporting, including HR/payroll information, attendance tracking, and data management. You have overall responsibility for the records management of all employee files stored within Human Resources, ensuring compliance with legislation. As part of the Faculty’s HR team, works closely with others, maintaining a high level of confidentiality.

Essential Qualifications:

Relevant post-secondary education with Payroll Compliance Practitioner Certification with the National Payroll Institute or acceptable equivalent combination of education and experience.

A minimum of 5 years of payroll experience using SAP/HRIS, or similar software, to process and administer payroll. Experience with collective agreements and relevant employment policies. Experience with Kronos and Microsoft Office, including Excel, Word and Outlook. Experience creating reports and managing employee records.

Superior organizational and time management skills. Excellent analytical and problem solving skills. Excellent keyboarding and computer skills. Strong client service orientation, interpersonal skills and the ability to deal with a variety of people. Very good oral and written communication skills.

Comprehensive knowledge of payroll, pension, benefits, tax and records management policies, procedures, applications and related legislation. High level of accuracy and an attention to detail. Sound judgement and ability to maintain strict confidentiality. Demonstrated initiative and the ability to work under pressure. Ability to work independently and as part of a team. Proven commitment to Equity, Diversity and Inclusivity.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 07/03/2024,11:59PM ET
Employee Group: Salaried 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C3 -- Hiring Zone: $70,501 - $90,243 -- Broadband Salary Range: $70,501 - $109,982
Job Category: People Strategy, Equity & Culture

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

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