Payroll and Benefits Coordinator

Job Overview

The Payroll and Benefits Coordinator is responsible for providing exceptional administrative support for the weekly and bi-weekly payrolls for unionized, non-unionized and salary employees, benefits and pension programs for active and retired employees. This position is an active member of a dedicated Human Resources team that executes the Human Resources Strategic Plan for FirstOntario Credit union.                                                       

Role

• Provide payroll, pension and benefits administrative support
• Process the weekly hourly unionized employee’s payroll
• Assist with the bi-weekly payroll
• Process pension and benefit plan entries, including, but not limited to, enrolments, changes, leave of absences and terminations
• Facilitate the disability process including initiating forms, updating necessary files, processing paperwork for top ups, communicating with vendors and coordinating with Human Resource Business Partners
• Ensure all employee records are accurate and up to date, hours of work, attendance, vacation, leave of absence, overtime, and benefit entitlements
• Track part-time hours and probationary hours Work closely with the HR team members regarding staffing changes to provide seamless transitions for new and existing employees Assist with the year-end process
• Maintain records for month-end reporting and remittances
• Maintain retiree and other inactive employee files for benefits purposes
• Generate reports as required to identify Human Resource metrics and initiatives
• Provide statistical information and KPI data for the Human Resources department and other departments within FCU as required
• Support the process of merit increases, cost of living increases, incentive payouts and salary adjustments with high attention to detail
• Produce and submit ROE’s both within the payroll system and manually where required
• Provide support to internal and external audits for payroll and benefits (KPMG, Payroll & CRA audits)
• Ensure strict confidentiality of employment records and employee information
• Be an advocate for employee health and wellness to ensure the overall well-being of yourself and others
• Perform other duties and projects as assigned

Required Skills

• Post-secondary education in Human Resources Management, Business Administration, or related field
• 3-5 years of experience working in a Human Resources or Payroll and Benefits role
• Payroll Compliance Practitioner Certification
• Experience working with Payroll and Benefit systems
• An understanding of unionized work environment and the ability to work within collective bargaining agreements is considered an asset. Be detail-oriented, highly organized and have the ability to multi-task
• Be a team player, demonstrating a positive attitude
• Appreciate the need to work independently while supporting team members and organizational objectives
• Demonstrate exceptional customer service skills
• Be quick to respond to requests for service from all stakeholders
• Take accountability and inherently demonstrate a high level of integrity and be trustworthy
• Demonstrate clear and professional written and verbal communication skills
• Be aware of and mitigate enterprise risk factors and ensure compliance with applicable regulations, legislation and FirstOntario policies and procedures
• Be proficient in MS Office

Accommodations for persons with disabilities are available upon request during the application process.