Payroll Manager

Payroll Manager

Tracking Code: req1171

Faculty/Department: Finance Department

Number of Positions: 1

Appointment Type: Full-Time Continuing,

Hours of Work: 35 hours per week 

Salary Range: Level 11 - Annual Hiring Salary, $100,571, with annual step progression in accordance with the Salary Grid.

Posting Date: July 16, 2024

Closing Date: July 30, 2024

Job Summary:  The Payroll Manager, reporting to the Director of Financial Operations, is responsible for overseeing the production all aspects of the University’s payrolls by setting department direction, establishing objectives, and ensuring compliance with legislation and University policies. Key accountabilities include managing payroll specialists, serve as payroll subject matter expert to group members and HR community, lead and work on complex projects and proactively improve business processes

Nature of work: 
This person will report to Ben Suter, Director of Financial Operations.

Responsibilities/accountabilities: 

• Implements enhancement of innovative and efficiency process improvements while ensuring robust internal and external controls are met.
• Keeps abreast of Employment Standards law changes, tax directives and other information relating to Payroll by conducting continuous research, obtaining updates and gathering information through appropriate channels.
• Interprets and understands provincial and federal payroll tax laws to comply with regulatory reporting agencies such as CRA, WSIB, Ministry of Finance and Family Support Office.
• Manages a team of payroll specialists, provides training and coaching to team members and assists in monitoring workloads
• Reviews and authorizes the processing bi-weekly, monthly, and any other Payroll-related payments ensuring both payrolls are processed accurately and on schedule.
• Reviews all government and other employee deductions and processes remittances accordingly.
• Reviews and approve all accounting entries (including Journal vouchers) and reconciliation of payroll accounts to the general ledger.
• Oversees the preparation and reconciliation of payroll year end documentations ensuring taxable benefits/T4/T4A/T5 are reported and issued in accordance with CRA in a timely manner.
• Responds to and resolves escalations, payroll issues and enquiries from all levels of the University community and various outside agencies including CRA, WSIB and Service Canada.
• Prepare all payroll related materials for annual and periodic financial audits.

Required Skills: 

• Excellent organizational, analytical and problem solving skills, respect for confidentiality and strong attention to detail.
• Articulate oral communication and sound written communication skills.
• Proven leadership and team development skills
• A team player who works well under pressure with strict deadlines.

Required Education: 

• University degree/college diploma in business or accounting of Three Academic Years or Equivalent
  CPM Diploma
• An equivalent combination of education and related experience may be considered

* Verification of Academic credentials may be required

Required Experience: 

• Over 5 years and including 7 years of working experience in the role as a Payroll Manager.
• An equivalent combination of education and related experience may be considered
• Experience with in-house payroll is required.
• Sound accounting background and understanding of how Payroll integrates into the finance function and the ability to prepare accounting reports
• Experience in a unionized, university or college environment is an asset.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until July 30, 2024 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+.  All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 9/2/2024