Administrative Officer, Attendance Support

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

THE OPPORTUNITY

The UGDSB is seeking a dynamic individual to join our People, Leadership & Culture team in the capacity of Administrative Officer, Attendance Support.

Location: Guelph Board Office (500 Victoria Road N., Guelph, ON)

Hours of work/FTE: 1.0 FTE; 35 hours per week

Salary Range: $66,800 - $80,100 per year

Board Information: 1.0 FTE; 12 months; permanent, full-time; Administrative Employees

Reporting to the Manager, Wellness & Employee Health, this position supports the facilitation and administration of the Board’s attendance support program. This position is responsible for monitoring employee absence statistics, and provides support, advice, and guidance to all Board employees in the maintenance of regular attendance at work. Within the assigned portfolio, responsibilities include but are not limited to:

Responsibilities

• Supports the overall administration of the Board's employee attendance support program.
• Primary point of contact for employees, Managers and Unions with respect to attendance matters.
• Provides employees with required information to support their regular attendance at work.
• Partners with employees, their Managers and Union Representative (if applicable) to understand reasons for absenteeism and to develop strategies to support regular attendance.
• Performs data collection and regular review of absenteeism on an ongoing basis.
• Monitors, analyzes, tracks, and identifies absenteeism trends through attendance data; analyzes employee absences in comparison to the Board’s set threshold for absences.
• Prepares attendance support, regular and ad-hoc reports for the Wellness department.
• Monitors and maintains current and historical absence data for all Board employees.
• Partners with the Administrative Assistant of Wellness and Administrative Officer of Wellness & Employee Health to support their tasks related to attendance support.
• Transitions support to other member(s) of the Wellness & Employee Health and/or Labour Relations team, as appropriate.
• Escalates employee accommodation requests to Wellness & Return to Work Specialists as required.
• Communicates with Payroll regarding changes to an employee’s pay due to absences from work.
• Participate in relevant committees and meetings as required.
• Perform other duties as assigned to grow and develop as an HR professional.

Experience and Qualifications

• Post-secondary education with additional courses in human resources management combined with a CHRP or CDMP designation in progress, or qualifications/experience deemed equivalent by the Board.
• Minimum of three years of recent, related, and professional experience in Human Resources preferably with a focus on employee health and wellbeing.
• Working knowledge of and ability to interpret/apply relevant employment legislation and collective agreements.
• Excellent working knowledge of Microsoft products (Excel/Word), Google Docs and other databases.
• Excellent oral and written communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff.
• Sound problem solving and conflict resolution skills.
• Strong analytical and organizational skills combined with the ability to work under pressure to meet deadlines, with a strong attention to accuracy and detail.
• Ability to work independently in an organized manner, and collaboratively in a team-based environment.
• Initiative, sound judgement and a high degree of discretion when dealing with confidential information.
• Demonstrated understanding of commitment to equity, diversity, and inclusion.
• Experience in a unionized/school board/public sector organization would be an asset.
• Team player and relationship builder with strong customer service skills.
• Previous experience in managing confidential information.
• Flexibility to accomplish other duties as assigned.
• A valid driver’s license and use of personal vehicle is required.

APPLICATION DETAILS

Candidates are invited to email their cover letter and resume in PDF format to ae.jobs@ugdsb.on.ca,specifying ‘Job Code 24AE16’ in the subject line, no later than 4:00 p.m. on August 12, 2024. While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB’s Criminal Record Check requirements.

INCLUSIVE RECRUITMENT & HIRING

Employment Equity

The UGDSB is committed to disrupting systemic racism and oppression in all of its forms. We are committed to building a diverse staff that is reflective of and adds value to the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

First Nations, Inuit, and Métis peoples, and all other Indigenous peoples Persons of marginalized sexual orientations, gender identities, and gender expressions Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin Persons with visible and/or invisible disabilities At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting, creating complex and unique experiences for applicants. We value the contributions that each person brings and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential. Please visit Safe, Equitable and Inclusive Schools to find out more about equity, diversity and inclusion at the UGDSB.

Accommodation & Accessibility

We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. If you require accommodation at any phase of the recruitment process, please contact wellness@ugdsb.on.ca